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Agenda, decisions and minutes

Reconvened Annual Meeting, Council
Wednesday, 23rd May, 2018 4.00 pm

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Jane Johnson  Committee Manager

Webcast: View the webcast

Items
No. Item

7.

To answer any public questions or receive public statements or petitions under Standing Orders 10 and 11 of the Council's Standing Orders

Additional documents:

8.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were submitted on behalf of Councillors I David Bithell MBE, T Alan Edwards, R Alun Jenkins, Ronnie Prince, Paul Rogers, Nigel Williams and Phil Wynn.

9.

Mayor's Announcements

Additional documents:

Minutes:

The newly appointed Mayor welcomed everyone to the meeting stating that he was looking forward to the next twelve months.

 

The Mayor advised that two Councillors, namely Rondo Roberts and David Maddocks, had recently suffered from respective family bereavements and asked those present to join him in observing a minutes silence.

 

The Mayor informed Members that his civic visit to Church would be taking place on Sunday, 24 June at St Giles Parish Church. 

 

Finally, the Mayor took the opportunity to thank, on behalf of the Council, Councillor John Pritchard and his wife Ann, for their time as Mayor and Mayoress of Wrexham County Borough.   The Leader and Group Leaders also paid tribute to the retiring Mayor, referring in particular to the fact that he had, unusually, undertaken the role for two consecutive  years.  Members acknowledged that he had done so to the best of his ability and reference was made to the many personal qualities he has been able to demonstrate during his time in Office.

10.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this meeting.  The following declarations were made:

 

Agenda Item 7 – Revenue Budget and Council Tax Settings 2018 - 2020

Councillors Brian Cameron, Adrienne Jeorrett, Joan Lowe and John C Phillips – Personal and Prejudicial – School Governors.  The Councillors remained in the meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct, taking part in the discussion and voting thereon.

 

Councillors Sonia Benbow-Jones, Krista Childs, Michael Dixon, Paul Pemberton and Robert Walsh – Personal – Friends of Country Parks.  The Councillors remained in the meeting taking part in the discussion and voting thereon.

 

Councillor Gwenfair Jones – Personal – Relative of Police and Crime Commissioner.  The Councillor remained in the meeting taking part in the discussion and voting thereon.

 

 

11.

Confirmation of Minutes pdf icon PDF 95 KB

To confirm as a correct record the Minutes of the Meeting held on 28 March 2018.

Additional documents:

Decision:

RESOLVED – That the Minutes of the meeting of the County Borough Council held on 28 March 2018 be confirmed as a correct record.

Minutes:

RESOLVED – That the Minutes of the meeting of the County Borough Council held on 28 March 2018 be confirmed as a correct record.

12.

Minutes of the Executive Board and Committees pdf icon PDF 32 KB

To consider any issues raised by Members arising from the Minutes of the Executive Board, Scrutiny Committees and other Committees, together with any questions raised under Standing Order 9 of the Council’s Standing Orders.  For Members’ assistance, attached is a list of the various meetings that have taken place since the last ordinary meeting of the Council for which Minutes have been approved and published on the Authority’s website.  Copies can be obtained, if required, via the Committee and Member Services Section. 

Additional documents:

Minutes:

No issues were raised by Members in relation to the Minutes of the following for the periods indicated:

 

Executive Board - 13 March - 10 April 2018

Customers, Performance, Resources and Governance Scrutiny Committee - 28 March 2018

Employment, Business and Investment Scrutiny Committee - 7 March 2018

Homes and Environment Scrutiny Committee -11 April 2018

Safeguarding, Communities and Wellbeing Scrutiny Committee - 21 March 2018

Audit Committee - 22 March 2018

Environmental Licensing Committee - 26 February - 23 April 2018

Planning Committee - 5 March - 1 May 2018

13.

Notice of Motion pdf icon PDF 48 KB

To consider the attached Notice of Motion submitted by Councillors Dana Davies, Brian Cameron, Paul Jones, Malcolm King OBE and Graham Rogers.

 

Additional documents:

Minutes:

Members considered a Notice of Motion in the following terms proposed by Councillor Dana Davies and seconded by Councillor Kevin Hughes:

 

“We call on this Council to support our local Citizens Advice Service by providing a grant of £50,000 in this financial year to avoid its imminent closure and followed by a review, prior to the end of this current financial year, of Wrexham CAB’s viability needs for the following year”.

 

RESOLVED – The motion requesting that Council approve the provision of a grant of £50,000 to the local Citizens Advice Service in this financial year to avoid its imminent closure, followed by a review, prior to the end of this current financial year, of Wrexham CAB’s viability needs for the following year, stand referred to Executive Board for consideration and report.

 

REASON FOR DECISION

 

In accordance with Standing Order 7(4).

14.

The Council Plan 2018-22 pdf icon PDF 108 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance.

 

 

Additional documents:

Decision:

RESOLVED – That Council approves the proposed Council Plan 2018-22 and the outcome indicators, associated targets and improvement activity set out within it.

 

REASON FOR DECISION

 

To review the priorities of the Council and to set out the Council’s well-being objectives as required in the Well-Being of Future Generations Act (Wales) 2015.

 

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health & Safety and Governance submitted a report (CLF/03/18) seeking Member approval for the proposed Council Plan 2018 – 22 and for the outcome indicators, targets and improvement activity set out within it.

 

RESOLVED – That Council approves the proposed Council Plan 2018-22 and the outcome indicators, associated targets and improvement activity set out within it.

 

REASON FOR DECISION

 

To review the priorities of the Council and to set out the Council’s well-being objectives as required in the Well-Being of Future Generations Act (Wales) 2015.

 

 

15.

Election of Leader/Chair of the Executive Board

To elect a Leader/Chair of the Executive Board for the ensuing year

 

 

Additional documents:

Decision:

RESOLVED – That Councillor Mark Pritchard be appointed Leader of the Council/Chair of the Executive Board for the ensuing year.

 

Reason for decision

 

To appoint the Leader of the Council/Chair of the Executive Board for the ensuing year.

Minutes:

RESOLVED – That Councillor Mark Pritchard be appointed Leader of the Council/Chair of the Executive Board for the ensuing year.

 

Reason for decision

 

To appoint the Leader of the Council/Chair of the Executive Board for the ensuing year.

16.

Appointment of Deputy Leader/Vice-Chair of the Executive Board

To appoint a Deputy Leader/Vice-Chair of the Executive Board for the ensuing year.

 

Additional documents:

Minutes:

RESOLVED – That Councillor Hugh Jones be appointed Deputy Leader/Vice-Chair of the Executive Board for the ensuing year.

 

Reason for decision

 

To appoint the Deputy Leader of the Council/Vice Chair of the Executive Board for the ensuing year.

17.

Appointment of Members to the Executive Board, Committees, Scrutiny Committees and Various Panels pdf icon PDF 116 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance.

Additional documents:

Minutes:

The Lead Member for Organisation – Finance, Performance, Health & Safety

and Governance submitted a report (HCCS/09/18) asking Members to consider appointments to the Executive Board, Committees, Scrutiny Committees and various Panels set up by the Council as part of its Constitution.

 

RESOLVED –

 

(i)        That the following Members be appointed to the Executive Board:-

 

EXECUTIVE BOARD (10 MEMBERS)

 

Councillor Andrew Atkinson

Councillor Hugh Jones

Councillor William Baldwin

Councillor David Kelly

Councillor David A Bithell

Councillor Mrs J M Lowe

Councillor Terry Evans

Councillor Mark Pritchard

Councillor D J Griffiths

Councillor  Phil Wynn

 

(ii)     That the sizes and political balance of the Standing Committees and Scrutiny Committees be agreed and the following Members appointed to give effect to the wishes of the relevant Political Groups to which seats are allocated and to those seats allocated to the Non-aligned Members.

 

STANDARDS COMMITTEE (3 MEMBERS)

 

Independent Group (1 seat)

Councillor I David Bithell, MBE

 

Labour Group (1 seat)

Councillor Kevin Hughes

 

Conservative Group (1 seat)

Councillor Andrew Atkinson

 

AUDIT COMMITTEE (12 MEMBERS)

 

Independent (4 seats)

Councillor Trevor Bates

Councillor John McCusker

Councillor D J Griffiths

VACANCY

 

Labour (2 seats)

Councillor Dana Davies

Councillor Frank Hemmings

 

Conservative (2 seats)

Councillor Paul Roberts

Councillor Rodney Skelland

 

Wrexham Independent (2 seats)

Councillor Sonia Benbow-Jones

Councillor Rondo Roberts

 

Plaid Cymru (1 seat)

Councillor Marc Jones

 

Non-aligned (1 seat)

Councillor Ronnie Prince

 

 

PLANNING COMMITTEE (20 MEMBERS)

 

Independent Group (6 seats)

Councillor I David Bithell, MBE

Councillor John McCusker

Councillor Michael Dixon

Councillor Paul Pemberton

Councillor David Maddocks

VACANCY

 

Labour Group (5 seats)

Councillor Bryan Apsley

Councillor Paul Jones

Councillor Frank Hemmings

Councillor Graham Rogers

Councillor Adrienne Jeorrett

 

 

Conservative Group (3 seats)

Councillor M G Morris

Councillor Paul Rogers

Councillor Paul Roberts

 

 

Wrexham Independent Group (3 seats)

Councillor Tina Mannering

Councillor John Pritchard

Councillor John Phillips

 

 

Plaid Cymru (1 seat)

Councillor Marc Jones

 

Liberal Democrats Group indicated that they do not wish to take up their allocated seat on Planning Committee.  The vacancy was accordingly opened to the floor and Councillor Gwenfair Jones (Plaid Cymru) was duly appointed to take this seat.   

 

Non-aligned (1 seat)

Councillor Ronnie Prince

 

 

ENVIRONMENTAL LICENSING COMMITTEE (14 MEMBERS)

Members of the Environmental Licensing Committee will also sit as the Licensing Committee

 

Independent Group (5 seats)

Councillor I David Bithell, MBE

Councillor Paul Pemberton

Councillor T Alan Edwards

Councillor David Maddocks

Councillor Geoff Lowe

 

Labour Group (3 seats)

Councillor Brian Cameron

Councillor Derek Wright

Councillor Krista Childs

 

Conservative Group (2 seats)

Councillor M G Morris

Councillor Beverly Parry-Jones

 

Wrexham Independent Group (2 seats)

Councillor Tina Mannering

Councillor John Phillips

 

Liberal Democrats (1 seat)

Councillor Rob Walsh

 

Non-aligned (1 seat)

Councillor Mike Davies

 

 

 

 

DEMOCRATIC SERVICES COMMITTEE (13 MEMBERS)

 

Independent Group (4 seats)

Councillor Michael Dixon

Councillor John McCusker

Councillor T Alan Edwards

Councillor Barrie Warburton

 

Labour Group (3 seats)

Councillor Bryan Apsley

Councillor Derek Wright

Councillor M C King, OBE

 

Conservative Group (2 seats)

Councillor Beverley Parry-Jones

Councillor Paul Rogers

 

Wrexham Independent Group (2 seats)

Councillor William Baldwin

Councillor Rondo Roberts

 

Plaid Cymru (1 seat)  ...  view the full minutes text for item 17.

18.

Response to Welsh Government Consultation - Strengthening Local Government: Delivering for Local People pdf icon PDF 145 KB

To consider the response from Wrexham County Borough Council.

Additional documents:

Minutes:

A report was submitted (CE/05/2018) asking Council to consider the proposed response to the Welsh Government Green Paper Consultation Document – Strengthening Local Government: Delivering for Local People published on 20 March 2014, as recommended by the Democracy and Reforming Local Government in Wales Working Group.

 

RESOLVED:

 

(i)         The Council approve the response recommended by the Democracy and Reforming Local Government in Wales Working Group to the consultation document ‘Strengthening Local Government: Delivering for Local People’ as noted in the report (CE/05/2018).

 

(ii)        The Council agree the formal response to the Welsh Government in respect of the consultation document ‘Strengthening Local Government: Delivering for Local People’ as noted in the report (CE/05/2018).

 

            REASONS FOR DECISIONS

            To enable Wrexham County Borough Council to formally respond to the Welsh Government’s Consultation Document Strengthening Local Government: Delivering for Local People.

 

19.

Wrexham Public Services Board well-being plan, 2018- 2023. pdf icon PDF 183 KB

To consider the report of the Lead Member for People - Communities,

Partnerships, Public Protection and Community Safety.

 

Additional documents:

Minutes:

The Lead Member for People - Communities, Partnerships, Public Protection and Community Safety submitted a report (CE/02/18) seeking Council approval of the Wrexham Public Service Board (PSB), well-being plan 2018 – 2023.

 

RESOLVED - That Council approve the Wrexham PSB well-being plan, 2018 to 2023 as noted in the report (CE/02/18).

 

 

REASON FOR DECISION

 

To enable Wrexham PSB and Wrexham WCBC to meet the requirements of the Welsh Government statutory guidance “SPSF 3: Collective role (Public Services Boards) Shared Purpose: Shared Future Statutory guidance on the Well-being of Future Generations (Wales) Act 2015” approval is needed by Council in order to publish the well-being plan by May 2018.

 

20.

Consideration for civic honour for RAF Wales pdf icon PDF 82 KB

To consider the report of the Armed Forces Champion.

Additional documents:

Minutes:

The Armed Forces Champion submitted a report (HCCS/33/18) allowing Council to consider the granting of the Honorary Freedom of the County Borough to RAF Wales.

 

An amendment to delete recommendations 3.1 and 3.2 as contained in the report and replace with the following wording was proposed and seconded:

 

“That the council donate the £1000 plan to spend on the march on helping ex service personnel get off the streets”.

 

On being put to the vote the amendment was lost.

 

In referring to the £1,000 referenced in the amendment, the Armed Forces Champion stressed that no costings had been provided for the proposed march and that these would be confirmed in the near future.

 

RESOLVED:

 

(i)         That the Council invite RAF Wales to accept the Honorary Freedom of the County Borough.           

 

(ii)        That subject to acceptance by RAF Wales of the proposal referred to in paragraph 3.1 on the report (HCCS/33/18), further discussions be held with RAF Wales with a view to the Council arranging a formal Freedom Ceremony for this purpose in August/September 2018 to coincide with the RAF’s Centenary year.

 

REASON FOR DECISION

 

To formally recognise the contribution of RAF Wales to the County Borough

and their relationship with the Authority and the people of Wrexham and to

maintain the commitments made in the Armed Forces Community Covenant

signed by WCBC in April 2013.

 

21.

Calendar of Meetings 2018/2019 pdf icon PDF 129 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance.

Additional documents:

Minutes:

The Lead Member for Organisation – Finance, Performance, Health & Safety and Governance submitted a report (HCCS/08/18) asking Members to approve a calendar of meetings for the Council, the Executive Board, Scrutiny and Standing Committees in 2018/19.

 

In response to a Member request the Leader suggested that the Democratic Services Committee could review the calendar of meetings and consider improvements for the next municipal year, particularly in relation to timings of meetings.

 

RESOLVED - That the proposed annual calendar of meetings for the Council, the Executive Board, Scrutiny and Standing Committees in 2018/19 including All Member Workshops and Member Development, as attached at appendix 1 to the report HCCS/08/18 be agreed.

 

REASON FOR DECISION

 

To approve the annual calendar of meetings for 2018/2019.

 

22.

Exclusion of Press and Public

In considering whether to exclude the press and public from the next part of the meeting Members are asked to consider the following factors when determining the public interest test.

 

Agenda Item 19 - Not for publication by virtue of Paragraph 12 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended). The Proper Officer has determined in considering this report that Paragraph 12 should apply.  His view on the public interest test was that to make this information public would disclose personal data relating to an individual in contravention of the principles of the Data Protection Act.  Because of this and since there did not appear to be an overwhelming public interest requiring the disclosure of personal data he felt that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

It is, therefore, recommended that the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 12 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

Additional documents:

Decision:

RESOLVED - that the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 12 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

Minutes:

RESOLVED - that the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 12 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

23.

Appointment of Chief Executive

To consider the report of the Chair of the Appointments Committee.

Minutes:

The Chair of the Appointments Committee submitted a report (CE/06/18) asking Members to approve the appointment of the preferred candidate for the post of Chief Executive recommended by the Appointments Committee.

 

RESOLVED –

 

(i)            That Council approve the recommendation of the Appointments Committee as noted in paragraph 3.1 of the report CE/06/18 ;

 

(ii)          That the Interim Chief Executive be authorised to agree a mutually convenient start date and to agree any detailed terms and conditions within the scope of our policies, general JNC terms and conditions and Senior Pay rates as approved by Council at its meeting on 21 February 2018.

 

 

REASONS FOR RECOMMENDATION

 

(i)         To ensure the Council has robust leadership and governance arrangements with sufficient senior management capacity, which has clear accountabilities to continue to drive the re-shaping work of the Council during a period of significant financial pressures.

 

(ii)        To fulfil the Council’s legal duty to appoint to the statutory and proper officer roles contained in the Council’s Constitution.