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Agenda, decisions and minutes

Council
Wednesday, 26th September, 2018 4.00 pm

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Webcast: View the webcast

Items
No. Item

30.

To answer any public questions or receive public statements or petitions under Standing Orders 10 and 11 of the Council's Standing Orders

Additional documents:

Minutes:

The Mayor reported that no public questions, statements or petitions had been received.

 

31.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were submitted on behalf of Councillors Andrew Atkinson, William Baldwin, Krista Childs, Michael Dixon, Russell Gilmartin, David Kelly, Beverley Parry-Jones, John Phillips, Rondo Roberts, Graham Rogers,  J R Skelland, Barrie Warburton and Derek Wright .

 

32.

Mayor's Announcements

Additional documents:

Minutes:

The Mayor welcomed the newly appointed Chief Executive,  Ian Bancroft, to his first full Council meeting. 

 

The Mayor reminded Members that that tickets for his charity dinner dance at the Ramada Plaza on Friday 19th October were still tickets available and could be purchased from the Civic Office.

 

The Mayor thanked those members who had supported the recent RAF100 events in the town centre last month.  He stated that he was honoured to  propose that the RAF in Wales receive Freedom of the County Borough and he was certain that this would become a highlight of his term of office when he looked back in years to come.

 

The Mayor made reference to the recent RWF comrade’s reunion that took place on 1 September.  He had been delighted to meet many of the veterans and the act of remembrance at the RWF memorial was a poignant reminder of those who have lost their lives serving with the Royal Welch Fusiliers.  He stated that it had been lovely to see more Councillors in attendance this year at the beating retreat ceremony and stressed the importance of continuing to support these events in future years.

 

The Mayor advised that he and other Members had been in attendance for the recent annual service to commemorate the anniversary of the Gresford colliery disaster.  This important local event had been well attended and it had been an honour to meet some of those whose family members were directly affected by the disaster.

 

33.

Confirmation of Minutes pdf icon PDF 52 KB

To confirm as a correct record the Minutes of the Meetings held on :

Additional documents:

Decision:

RESOLVED – That the Minutes of the meetings of the County Borough Council held on 22, 23 May, 12 July and 22 August 2018 be confirmed as a correct record.

 

Minutes:

RESOLVED – That the Minutes of the meetings of the County Borough Council held on 22, 23 May, 12 July and 22 August 2018 be confirmed as a correct record.

 

34.

Minutes of the Executive Board and Committees pdf icon PDF 34 KB

To consider any issues raised by Members arising from the Minutes of the Executive Board, Scrutiny Committees and other Committees, together with any questions raised under Standing Order 9 of the Council’s Standing Orders.  For Members’ assistance, attached is a list of the various meetings that have taken place since the last ordinary meeting of the Council for which Minutes have been approved and published on the Authority’s website.  Copies can be obtained, if required, via the Committee and Member Services Section. 

Additional documents:

Minutes:

No issues were raised by Members in relation to the Minutes of the following for the periods indicated:

 

Executive Board - 8 May - 7 August 2018

Customers, Performance, Resources and Governance Scrutiny Committee - 3 May 2018

Employment, Business and Investment Scrutiny Committee - 7 March - 25 July 2018

Homes and Environment Scrutiny Committee - 9 May - 11 July 2018

Lifelong Learning Scrutiny Committee - 19 April - 21 June 2018

Safeguarding, Communities and Wellbeing Scrutiny Committee - 30 April - 18 July 2018

Audit Committee - 26 July 2018

Environmental Licensing Committee - 14 May - 23 July 2018

Planning Committee - 4 June - 10 August 2018

Standards Committee - 7 June 2018

35.

Audit Committee - Annual Report 2017-18 pdf icon PDF 130 KB

To consider the report of the Chair of the Audit Committee

 

Additional documents:

Decision:

RESOLVED:

 

(i)            That the Chair of the Audit Committee’s Annual Report 2017-18 be noted.

 

(ii)          That the updated Audit Committee Terms of Reference be agreed and that the Constitution be amended to take account of the changes.

 

(iii)         That Members recognise

 

a)    the importance of the Audit Committee’s role in providing assurance as to the effectiveness of governance across the Council and

 

b)   the need for all Members to complete the Annual Survey on the Effectiveness of the Audit Committee.

 

REASON FOR DECISION

 

(i)         To ensure that Council can hold the Audit Committee to account for its effectiveness in relation to its Terms of Reference.

 

Minutes:

The Chair of the Audit Committee submitted a report (HF/91/18) asking Members to consider the Audit Committee’s Annual Report 2017-18.

 

The Leader conveyed his thanks to Mr Jerry O’Keeffe for the work he had undertaken as Chair of the Audit Committee during the year.  The Vice Chair of Audit Committee referred to the positive feedback received from the Wales Audit Office on the work undertaken by the Committee.

 

RESOLVED:

 

(i)            That the Chair of the Audit Committee’s Annual Report 2017-18 be noted.

 

(ii)          That the updated Audit Committee Terms of Reference be agreed and that the Constitution be amended to take account of the changes.

 

(iii)         That Members recognise

 

a)    the importance of the Audit Committee’s role in providing assurance as to the effectiveness of governance across the Council and

 

b)   the need for all Members to complete the Annual Survey on the Effectiveness of the Audit Committee.

 

REASON FOR DECISION

 

(i)         To ensure that Council can hold the Audit Committee to account for its effectiveness in relation to its Terms of Reference.

 

36.

Scrutiny Annual Report 2017/18 pdf icon PDF 107 KB

To consider the report of the Scrutiny Champion

 

Additional documents:

Decision:

REsolved - That the work of scrutiny during the year June 2017 to May 2018 be noted.

 

 

REASON FOR DECISION

 

To adhere to the related provisions of the Council’s Constitution.

 

Minutes:

To Scrutiny Champion submitted a report (HF/ 90 /18 ) allowing Council to review the performance of and work undertaken by the Authority’s scrutiny committees and related support in 2017/18.

 

The Leader, on behalf of all Members, thanked Councillor Benbow-Jones for the work she had undertaken as Scrutiny Champion.  It was acknowledged that she had fully embraced her role in taking the work of scrutiny forward.

REsolved - That the work of scrutiny during the year June 2017 to May 2018 be noted.

 

 

REASON FOR DECISION

 

To adhere to the related provisions of the Council’s Constitution.

 

37.

Webcasting of Council Meetings pdf icon PDF 127 KB

To consider the report of the Chair of Democratic Services Committee

 

 

Additional documents:

Decision:

RESOLVED - That the webcasting contract renewal in January 2019 provide in addition for the webcasting of all Scrutiny Committee meetings from the Council Chamber subject to the availability of the Chamber and any other practical issues during the remainder of the current municipal year and that the annual calendar of meetings for 2019/20 take account of this.

 

REASON FOR DECISION

 

i.        To strengthen public engagement and display openness and transparency.

ii.       To enable a proper procurement exercise to be undertaken in a timely manner.

 

Minutes:

The Chair of Democratic Services Committee submitted a report ( HCCS/18) allowing Council to consider the practicalities and implications of expanding the webcasting of scrutiny meetings.

 

The Chair of Democratic Services Committee referred to the work undertaken by the Task and Finish Group which had been established through the Committee to consider the webcasting issues in more detail, including expansion of the webcasting system.  He advised that the recommendation in the report was based on the views of the Democratic Services Committee following its consideration of this detailed information.

 

The Leader proposed an amendment, which was duly seconded as follows:

 

“That the webcasting contract renewal in January 2019 provide for the webcasting of all Scrutiny Committee meetings from the Council Chamber subject to the availability of the Chamber and any other practical issues during the remainder of the current municipal year and that the annual calendar of meetings for 2019/20 take account of this.

 

The Chair of Democratic Services Committee advised that he was in full support of the amendment.  He acknowledged that the amendment further  supported the Committee’s view that there should be transparency and openness within the democratic process.

 

RESOLVED - That the webcasting contract renewal in January 2019 provide in addition for the webcasting of all Scrutiny Committee meetings from the Council Chamber subject to the availability of the Chamber and any other practical issues during the remainder of the current municipal year and that the annual calendar of meetings for 2019/20 take account of this.

 

REASON FOR DECISION

 

i.        To strengthen public engagement and display openness and transparency.

ii.       To enable a proper procurement exercise to be undertaken in a timely manner.

 

38.

Review of Appointment of Members to the Executive Board, Committees, Scrutiny Committees and Various Panels pdf icon PDF 86 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance 

 

 

Additional documents:

Decision:

 RESOLVED -

 

(i)         That the Allocation of Seats, as tabled, be approved.

 

(ii)        That the outstanding vacancies be filled as follows  :

 

Employment, Business and Investment Scrutiny Committee

(2 seats)

Councillor I David Bithell , MBE

Councillor Robert Walsh

 

Safeguarding, Communities and Well-being Scrutiny Committee

(1 seat)

Councillor Tina Mannering

 

Lifelong Learning Scrutiny Committee

(2 seats)

Councillor Tina Mannering

Councillor Robert Walsh

 

 

REASONS FOR RECOMMENDATIONS

 

(i)         To agree the appointment of Members to the Executive Board, Committees, Scrutiny Committees and Various Panels set up by the Council as part of its Constitution.

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety submitted a report (HCCS/54/18) allowing Council to consider representation of political groups on the Executive Board, Committees, Scrutiny Committees and various Panels set up by the Council as part of its Constitution

 

RESOLVED -

 

(i)         That the Allocation of Seats, as tabled, be approved.

 

(ii)        That the outstanding vacancies be filled as follows  :

 

Employment, Business and Investment Scrutiny Committee

(2 seats)

Councillor I David Bithell , MBE

Councillor Robert Walsh

 

Safeguarding, Communities and Well-being Scrutiny Committee

(1 seat)

Councillor Tina Mannering

 

Lifelong Learning Scrutiny Committee

(2 seats)

Councillor Tina Mannering

Councillor Robert Walsh

 

 

REASONS FOR RECOMMENDATIONS

 

(i)         To agree the appointment of Members to the Executive Board, Committees, Scrutiny Committees and Various Panels set up by the Council as part of its Constitution.

 

39.

Exclusion of Press and Public

In considering whether to exclude the press and public from the next part of the meeting Members are asked to consider the following factors when determining the public interest test.

 

Agenda Item 12 - Not for publication by virtue of Paragraph 15 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).  The Proper Officer has determined in considering this report that Paragraph 15 should apply.  Her view on the public interest test was that while she is mindful of the need to ensure that transparency and accountability of public authorities for decisions taken by them, she was satisfied that in this case disclosure of the information would prejudice the discussion in relation to labour relations to the disadvantage of the authority and inhabitants of its area.  On that basis she felt that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

It is, therefore, recommended that the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 15 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

Additional documents:

Decision:

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 15 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

 

Minutes:

RESOLVED - That the press and public be excluded from the Meeting during consideration of the following item as it is likely that, if they were present, there would be disclosure to them of exempt information as defined in Paragraph 15 of Part 4 of Schedule 12A to the Local Government Act 1972 (as amended).

 

40.

Senior Management Structure

To consider the report of the Chief Executive and Head of Paid Service

 

Decision:

RESOLVED:  That Council approve recommendations 3.1 and 3.2 as noted in the report CE/06/18.

 

           

REASONS FOR DECISION

 

(i)         To enable consultation to commence on the proposals with the senior management tier and the recognised Trade Unions, and to obtain feedback from Members.

           

(ii)        To consider revisions to the existing Senior Management Structure.

 

(iii)       To mitigate against potential employment risks, by achieving a consensual approach.

 

Minutes:

The Head of Paid Service submitted a report (CE/06/18) seeking Council approval for permission to consult on a proposal to amend the Senior Management Structure, subject to the results of consultation. 

 

RESOLVED:  That Council approve recommendations 3.1 and 3.2 as noted in the report CE/06/18.

           

REASONS FOR DECISION

 

(i)         To enable consultation to commence on the proposals with the senior management tier and the recognised Trade Unions, and to obtain feedback from Members.

           

(ii)        To consider revisions to the existing Senior Management Structure.

 

(iii)       To mitigate against potential employment risks, by achieving a consensual approach.