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Agenda, decisions and minutes

Executive Board
Tuesday, 13th November, 2018 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Webcast: View the webcast

Items
No. Item

68.

Questions pdf icon PDF 9 KB

 

(a)          Public Questions/Statements

 

(b)          Members’ Questions

Additional documents:

Minutes:

In accordance with Standing Order 10 of the Council’s Constitution, five members of the public submitted a question relating to the Local Development Plan.

 

The Head of Environment and Planning responded to the question accordingly.

69.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this Meeting.  The following declarations were made:

 

Agenda Item 5 – Wrexham Local Development Plan (2013  2028)

Councillor Michael Dixon – Personal - Land adjacent to the A525 and east of Heol Offa cited in response.  The Councillor remained in the Meeting taking part in the discussion thereon.

Councillor David Kelly – Personal and Prejudicial – Member of Wrexham Church Parochial Foundation – The Councillor remained in the Meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct taking part in the discussion and voting thereon.

Councillor Joan Lowe – Personal and Prejudicial – land owner.  The Councillor left the room taking no part in the discussion or voting thereon.

Councillor Rob Walsh - Personal – Member of Alyn Waters Country Park Group.  The Councillor remained in the Meeting taking part in the discussion thereon.

70.

Confirmation of Minutes pdf icon PDF 71 KB

To sign as a correct record the Minutes of the following Meetings:

Additional documents:

70a

9 October 2018 pdf icon PDF 103 KB

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Meeting held on 9 October 2018 be signed as a correct record.

70b

23 October 2018 pdf icon PDF 71 KB

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Meeting held on 23 October 2018 be signed as a correct record.

71.

Wrexham Local Development Plan (2013 - 2028) pdf icon PDF 220 KB

To consider the report of the Lead Member for Organisation – Planning and Corporate Services

Additional documents:

Decision:

RESOLVED -

 

(i)         That the representations received during the Deposit Local Development Plan consultation (as detailed in Appendix 1 to report HEP/62/18) be noted and that they be forwarded to the Welsh Government and the Planning Inspectorate for consideration as part of the Examination in Public.

 

(ii)        To recommend to Council that the Wrexham Local Development Plan (2013 - 2028), as amended by the schedule of Focussed Changes attached as an Addendum to Appendix 6 to report HEP/62/18, be submitted to the Welsh Government and the Planning Inspectorate for Examination in Public.

 

(iii)       To recommend to Council that the schedule of Focussed Changes, attached as an Addendum to Appendix 6 to report HEP/62/18, be consulted on in tandem with the Submission.

 

(iv)      To recommend to Council that the proposed scheme of delegation set out in Table 4 in Section 4f of report HEP/62/18 be approved as a means of dealing with changes to the Local Development Plan proposed by the Inspector during the Examination in Public.

 

Reasons for decisions

 

(i)         To ensure that the Council submits the LDP to the Welsh Government and Planning Inspectorate in accordance with the timescales set out in the Delivery Agreement.

 

(ii)        To enable any changes proposed by the Inspector as part of the Examination in Public to be dealt with in a timely manner, to ensure that there are no further delays to the adoption of the plan, but also to ensure appropriate Member oversight of any proposed changes.

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 69 above)

 

The Lead Member for Organisation – Planning and Corporate Services submitted a report (HEP/62/18) to present the findings of the Deposit Local Development Plan consultation, to agree Focussed Changes (including Minor Editing Changes) to the Plan and to seek approval to recommend to the Council that the Wrexham Local Development Plan be submitted to the Welsh Government and Planning Inspectorate Wales for independent Examination in Public.

 

The Lead Member presented the report and a detailed discussion took place.  The following points were raised during the debate:

 

·         Reference was made to the addendum to Appendix 6 which concerned two criteria for assessing Planning applications for houses in multiple occupation.  The wording contained within the Appendix had been changed to reflect the recommendation of the Planning Policy Panel.  The Lead Member moved the recommendations contained within the report, subject to this minor amendment.

·         Importance of adopting a Local Development Plan to prevent predatory development by reducing the number of applications being allowed on appeal.

·         Acknowledgement that 40% of representations received related to gypsy and traveller sites although it was noted that the Council have a statutory duty to provide these sites.  The total requirement was for approximately 40 plots, but this was mitigated by the current allocation of the existing site, and any additional private applications which could be submitted in the future.

·         Confirmation that Welsh Government had not raised any fundamental objections to the Plan.

·         Recognition that only limited changes could be made at this stage of the statutory process as it was important not to invalidate the consultation.

·         Confirmation that the inspection would take place over a period of several months, and anyone wishing to participate could contribute at the hearings or submit a written consultation.

·         Recognition that to allow the Plan to be submitted for independent examination would allow the general public to have the opportunity to contribute and make their views known.

Suggestion that the Planning Policy Panel had not always been provided with all relevant information in order to make recommendations.  Adding to the comments, a Member suggested that there was a covenant on one of the named sites which stated that farm land should not be used for development.  The Monitoring Officer commented that covenants were essentially private contractual arrangements relating to land and were not material considerations when considering land use.

·         Suggestion and disappointment that a number of representations had been ignored and some methodology was inconsistent.  Responding to the comments, Officers reassured Members that the statutory process had been followed and comments had not been ignored but only focussed changes could be made to the document at this stage.

·         Clarification sought regarding the Officer Scheme of Delegation.  The Lead Member advised that the intention of the powers given to Officers was to allow them to make minor, insignificant changes.  However, arrangements would be made for the Planning Policy Panel to agree to any significant changes if required.

·         Clarification  ...  view the full minutes text for item 71.

72.

Wrexham Heritage Strategy 2018-2028: 'Making Connections' pdf icon PDF 92 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED –

 

(i)      That the Wrexham Heritage Strategy: Making Connections 2018-2028 be adopted.

 

(ii)     That the seven recommendations as detailed in paragraph 4.7 of report HHE/42/18 be agreed.

 

Reason for decisions

 

The Wrexham Heritage Strategy ‘Making Connections’ replaces a previous strategy published in 2005 and aims to provide a strategic direction for heritage over the next 10 years. The previous strategy achieved its aim of facilitating joint working amongst community heritage organisations in the guise of the Wrexham Heritage Forum. The new strategy aims to build on this by facilitating strategic contact amongst both heritage practitioners and those that seek to directly benefit from the heritage sector within Wrexham County Borough. By doing so it aims to create a sector that is more suited to the economic times that we currently live in.

 

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (HHE/42/18) seeking approval of the draft Wrexham Heritage Strategy 2018-2018: ‘Making Connections’.

 

RESOLVED –

 

(i)      That the Wrexham Heritage Strategy: Making Connections 2018-2028 be adopted.

 

(ii)     That the seven recommendations as detailed in paragraph 4.7 of report HHE/42/18 be agreed.

 

Reason for decisions

 

The Wrexham Heritage Strategy ‘Making Connections’ replaces a previous strategy published in 2005 and aims to provide a strategic direction for heritage over the next 10 years. The previous strategy achieved its aim of facilitating joint working amongst community heritage organisations in the guise of the Wrexham Heritage Forum. The new strategy aims to build on this by facilitating strategic contact amongst both heritage practitioners and those that seek to directly benefit from the heritage sector within Wrexham County Borough. By doing so it aims to create a sector that is more suited to the economic times that we currently live in.

73.

Semi-Annual Treasury Management Review 2018-19 pdf icon PDF 79 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED – That Members note the Treasury Management Semi-Annual review 2018-2019 report.

 

Reason for decision

 

To comply with the CIPFA Prudential Code and Code of Practice on Treasury Management.

 

Minutes:

The Lead Member for Organisation - Finance, Performance, Health and Safety and Governance submitted a report (HF/115/18) asking Members to review the Semi-Annual Treasury Management activity for 2018-2019.

 

RESOLVED – That Members note the Treasury Management Semi-Annual review 2018-2019 report.

 

Reason for decision

 

To comply with the CIPFA Prudential Code and Code of Practice on Treasury Management.