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Agenda and decisions

Executive Board
Tuesday, 12th February, 2019 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Webcast: View the webcast

Items
No. Item

2.

Apologies for Absence

Additional documents:

3.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

4.

Confirmation of Minutes pdf icon PDF 120 KB

To sign as a correct record the Minutes of the Meeting held on 8 January 2019

Additional documents:

5.

Appointment of Members to Statutory and Non-Statutory Groups pdf icon PDF 74 KB

To consider the report of the Monitoring Officer

Additional documents:

Decision:

RESOLVED -

 

(i)         That Councillor Paul Rogers be appointed to the Corporate Land and Buildings Strategy Group and the Planning Policy Panel.

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders.

 

Reasons for decisions

 

To agree the appointment of Members to the vacant seats on the Statutory and Non-Statutory Groups established by the Executive Board.  The reason for urgency is to allow those Members appointed to operate immediately.

6.

Capital Programme 2018/19 - 2022/23 pdf icon PDF 311 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED –

 

(i)         That the additional allocation of Welsh General Capital Funding in 2018/19 and 2019/20 to address major issues in the Authority’s property assets, as outlined in paragraph 2.5 of report HF/10/19, be approved.

 

(ii)        That the rolling programme for 2018/19 to 2022/23 as detailed in Appendices 2 and 3 of report HF/10/19 be approved.

 

(iii)       That the capital programme be reviewed and reported to the Executive Board in July 2019.

 

(iv)      That the Treasury Management Activity in Appendix 4 of report HF/10/19 be noted.

 

Reasons for decisions

 

(i)         This report follows an earlier monitoring report in October in compliance with Financial Regulation 3.13 that requires that the Head of Finance monitors and reports to Members on the Capital Programme.

 

(ii)        Local Authorities are required under the Local Government Act 2003 to comply with the CIPFA Treasury Management Code. The indicators presented in Appendix 4 fulfil the requirements of the Code.

7.

Surrender of existing lease and the granting of a new 25 year lease to Penycae Football Club pdf icon PDF 241 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the Head of Housing and Economy be authorised to negotiate and conclude the terms and conditions including surrender of the existing lease and grant of a new 25 year lease to Penycae Football Club of the leased area (as shown edged red on Appendix 2 of report HHE/57/18).

 

Reasons for decision

 

To enable the Council to enter into a Deed of Surrender with Penycae Football Club for the existing lease of the land at Afoneitha and the grant of a new 25 year lease.  This will enable Penycae Football Club to explore and secure new funding streams for the improvement of the existing facilities for the benefit of both the football club and local community.

8.

Housing Revenue Account (HRA) Budget and Rent Setting 2019/20 pdf icon PDF 140 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED -

 

(i)         That the Target Rents for individual property types for 2019/20 to be set as listed in Appendix 2 of report HHE/05/19;

 

(i)         for Properties that are below the Target Rents for 2019/20

- an increase of rent of 2.4% plus a maximum of £2.16 per week (49 week basis) or a lower amount, if this achieves the Target Rent in 2019/20.

 

(ii)        for Properties at or above the Target Rents for 2019/20 no rent increase.

 

(iii)       an increase of 2.4% for garage rent to £8.08 per week (49 week basis);

 

(iv)      an increase of 2.4% for garage plots (annual charge of £53.50);

 

(v)       an increase of 2.4% for Warden charge to £3.38 per week;

 

(vi)      an increase of 2.4% for charges for Travellers’ plots to £84.99 (and £100.56 per week for the larger plots) (53 week basis);

 

(ii)        That the HRA budget for 2019/20 as set out in Appendix 1; and

 

(iii)       That this matter be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         To set the overall rent levels of Council house dwellings for 2019/20 in accordance with the WG rent policy and ensure that the HRA operates with appropriate levels of balances.

 

(ii)        This matter is to be dealt with in accordance with Standing Order 43 (1) due to a requirement under the Housing Act 1985 section 103 that a Notice of Rent Variation is served to affected tenants. The period between the date on which it is served and the date on which it takes effect must be at least four weeks.

9.

Housing Revenue Account (HRA) Business Plan 2019/20 pdf icon PDF 98 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED - That the HRA Business Plan 2019/20 be approved for submission to the Welsh Government.

 

Reason for decision

 

To comply with WG’s requirement to produce an annual HRA Business Plan and demonstrate that there is sufficient budget to deliver a Housing Capital Programme to bring its housing stock up to the WHQS by 2020.