Wrexham Council homepage

Advertising

Agenda, decisions and minutes

Executive Board
Tuesday, 12th February, 2019 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Webcast: View the webcast

Items
No. Item

98.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were submitted on behalf of Councillors Hugh Jones and David Kelly

99.

Vice Chair

Additional documents:

Minutes:

In the absence of Councillor Hugh Jones, Councillor David A Bithell was appointed as Vice-Chair for today’s Meeting.

100.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this meeting.  The following declarations were made:

 

Agenda Item 6 – Capital Programme 2018/19 – 2022/23

Councillors Brian Cameron, D J Griffiths, Frank Hemmings, R Alun Jenkins, Adrienne Jeorrett, Joan Lowe, John Pritchard, Graham Rogers and Phil Wynn – Personal and Prejudicial – School Governors.  The Councillors remained in the meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct, taking part in the discussion and, in the case of Executive Board Members, voting thereon.

101.

Confirmation of Minutes pdf icon PDF 120 KB

To sign as a correct record the Minutes of the Meeting held on 8 January 2019

Additional documents:

Minutes:

The Minutes of the Meeting held on 9 January 2019 were submitted.

 

Correction to Minutes – Item 88 – Declaration of Personal Interests, page 5

 

The Minutes of the last Meeting stated that Councillor David A Bithell declared a personal interest due to being a Member of Wrexham Supporters Trust.  However, it was requested that the Minutes be amended to read “a Member of the Wrexham Supporters Association”.

 

RESOLVED – That, subject to the aforementioned amendment, the Minutes of the Meeting held on 8 January 2019 be signed as a correct record.

102.

Appointment of Members to Statutory and Non-Statutory Groups pdf icon PDF 74 KB

To consider the report of the Monitoring Officer

Additional documents:

Decision:

RESOLVED -

 

(i)         That Councillor Paul Rogers be appointed to the Corporate Land and Buildings Strategy Group and the Planning Policy Panel.

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders.

 

Reasons for decisions

 

To agree the appointment of Members to the vacant seats on the Statutory and Non-Statutory Groups established by the Executive Board.  The reason for urgency is to allow those Members appointed to operate immediately.

Minutes:

The Head of Corporate Services/Monitoring Officer submitted a report (HCCS/06/19) asking Members to consider the appointment of Members to the vacant seats on Statutory and Non-Statutory Groups which fall to be reconstituted by the Executive Board.

 

The Lead Member presented the report and advised that a nomination had been received from Councillor Paul Rogers for a seat on the Corporate Land and Buildings Strategy Group and a seat on the Planning Policy Panel.

 

RESOLVED -

 

(i)         That Councillor Paul Rogers be appointed to the Corporate Land and Buildings Strategy Group and the Planning Policy Panel.

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders.

 

Reasons for decisions

 

To agree the appointment of Members to the vacant seats on the Statutory and Non-Statutory Groups established by the Executive Board.  The reason for urgency is to allow those Members appointed to operate immediately.

103.

Presiding Chair

Additional documents:

Minutes:

The Leader vacated the Chair, and the Vice Chair, Councillor David A Bithell, presided over the next items on the Agenda to enable the Leader to present Agenda items 6 and 7 in his capacity as Lead Member for Organisation – Finance, Performance, Health and Safety and Governance.

 

(Councillor David A Bithell in the Chair)

104.

Capital Programme 2018/19 - 2022/23 pdf icon PDF 311 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED –

 

(i)         That the additional allocation of Welsh General Capital Funding in 2018/19 and 2019/20 to address major issues in the Authority’s property assets, as outlined in paragraph 2.5 of report HF/10/19, be approved.

 

(ii)        That the rolling programme for 2018/19 to 2022/23 as detailed in Appendices 2 and 3 of report HF/10/19 be approved.

 

(iii)       That the capital programme be reviewed and reported to the Executive Board in July 2019.

 

(iv)      That the Treasury Management Activity in Appendix 4 of report HF/10/19 be noted.

 

Reasons for decisions

 

(i)         This report follows an earlier monitoring report in October in compliance with Financial Regulation 3.13 that requires that the Head of Finance monitors and reports to Members on the Capital Programme.

 

(ii)        Local Authorities are required under the Local Government Act 2003 to comply with the CIPFA Treasury Management Code. The indicators presented in Appendix 4 fulfil the requirements of the Code.

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 100 above)

 

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HF/10/19) asking Members to review the 2018/19 – 2022/23 Capital Programme and Treasury Management Activity.

 

The Lead Member presented the report and a discussion ensued.  During the debate, the following points were raised:

 

·         Clarification sought with regards to delays in building new Council houses.  Officers advised that delays had primarily been due to there being contaminated land at a number of sites.

·         Confirmation that Welsh Government had recently announced that they would be providing funding for highways, which could possibly be used for carrying out repairs to potholes.  The Lead Member was currently looking into how the money would be spent.

·         Acknowledgment that there had been an overspend on works to the Town Centre, and this was mainly due to unforeseen cabling/ground works.  Members were advised that the contractor had further work to do which had extended the length of the contract.

·         Clarification sought with regards to street lighting and which communities/areas had been prioritised.  The Lead Member advised that all Members had been notified of phase 1, and would be advised of phase 2 when known.

 

RESOLVED –

 

(i)         That the additional allocation of Welsh General Capital Funding in 2018/19 and 2019/20 to address major issues in the Authority’s property assets, as outlined in paragraph 2.5 of report HF/10/19, be approved.

 

(ii)        That the rolling programme for 2018/19 to 2022/23 as detailed in Appendices 2 and 3 of report HF/10/19 be approved.

 

(iii)       That the capital programme be reviewed and reported to the Executive Board in July 2019.

 

(iv)      That the Treasury Management Activity in Appendix 4 of report HF/10/19 be noted.

 

Reasons for decisions

 

(i)         This report follows an earlier monitoring report in October in compliance with Financial Regulation 3.13 that requires that the Head of Finance monitors and reports to Members on the Capital Programme.

 

(ii)        Local Authorities are required under the Local Government Act 2003 to comply with the CIPFA Treasury Management Code. The indicators presented in Appendix 4 fulfil the requirements of the Code.

105.

Surrender of existing lease and the granting of a new 25 year lease to Penycae Football Club pdf icon PDF 241 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the Head of Housing and Economy be authorised to negotiate and conclude the terms and conditions including surrender of the existing lease and grant of a new 25 year lease to Penycae Football Club of the leased area (as shown edged red on Appendix 2 of report HHE/57/18).

 

Reasons for decision

 

To enable the Council to enter into a Deed of Surrender with Penycae Football Club for the existing lease of the land at Afoneitha and the grant of a new 25 year lease.  This will enable Penycae Football Club to explore and secure new funding streams for the improvement of the existing facilities for the benefit of both the football club and local community.

Minutes:

The Lead Member for Organisation - Finance, Performance, Health and Safety and Governance submitted a report (HHE/57/18) seeking Members approval to surrender the existing lease dated 17 November 2005 and the granting of a new 25 year lease to Penycae Football Club, in respect of land at Afoneitha Road, Penycae.

 

RESOLVED - That the Head of Housing and Economy be authorised to negotiate and conclude the terms and conditions including surrender of the existing lease and grant of a new 25 year lease to Penycae Football Club of the leased area (as shown edged red on Appendix 2 of report HHE/57/18).

 

Reasons for decision

 

To enable the Council to enter into a Deed of Surrender with Penycae Football Club for the existing lease of the land at Afoneitha and the grant of a new 25 year lease.  This will enable Penycae Football Club to explore and secure new funding streams for the improvement of the existing facilities for the benefit of both the football club and local community.

 

(Councillor Mark Pritchard in the Chair)

106.

Housing Revenue Account (HRA) Budget and Rent Setting 2019/20 pdf icon PDF 140 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED -

 

(i)         That the Target Rents for individual property types for 2019/20 to be set as listed in Appendix 2 of report HHE/05/19;

 

(i)         for Properties that are below the Target Rents for 2019/20

- an increase of rent of 2.4% plus a maximum of £2.16 per week (49 week basis) or a lower amount, if this achieves the Target Rent in 2019/20.

 

(ii)        for Properties at or above the Target Rents for 2019/20 no rent increase.

 

(iii)       an increase of 2.4% for garage rent to £8.08 per week (49 week basis);

 

(iv)      an increase of 2.4% for garage plots (annual charge of £53.50);

 

(v)       an increase of 2.4% for Warden charge to £3.38 per week;

 

(vi)      an increase of 2.4% for charges for Travellers’ plots to £84.99 (and £100.56 per week for the larger plots) (53 week basis);

 

(ii)        That the HRA budget for 2019/20 as set out in Appendix 1; and

 

(iii)       That this matter be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         To set the overall rent levels of Council house dwellings for 2019/20 in accordance with the WG rent policy and ensure that the HRA operates with appropriate levels of balances.

 

(ii)        This matter is to be dealt with in accordance with Standing Order 43 (1) due to a requirement under the Housing Act 1985 section 103 that a Notice of Rent Variation is served to affected tenants. The period between the date on which it is served and the date on which it takes effect must be at least four weeks.

Minutes:

The Lead Member for Place – Housing submitted a report (HHE/05/19) seeking Members’ agreement on the budget for the Housing Revenue Account (HRA) for 2019/20 and the resulting rent levels.

 

The Lead Member presented the report and responded to questions accordingly.  During the debate the following points were raised:

 

·         Confirmation that approximately 30% of tenancies were not yet at target rent level which were set by Welsh Government.

·         Suggestion that Universal Credit was having a negative impact on the number of tenants in debt.

·         Confirmation that Officers had been sufficiently trained in supporting tenants where necessary.

 

RESOLVED -

 

(i)         That the Target Rents for individual property types for 2019/20 to be set as listed in Appendix 2 of report HHE/05/19;

 

(i)         for Properties that are below the Target Rents for 2019/20

- an increase of rent of 2.4% plus a maximum of £2.16 per week (49 week basis) or a lower amount, if this achieves the Target Rent in 2019/20.

 

(ii)        for Properties at or above the Target Rents for 2019/20 no rent increase.

 

(iii)       an increase of 2.4% for garage rent to £8.08 per week (49 week basis);

 

(iv)      an increase of 2.4% for garage plots (annual charge of £53.50);

 

(v)       an increase of 2.4% for Warden charge to £3.38 per week;

 

(vi)      an increase of 2.4% for charges for Travellers’ plots to £84.99 (and £100.56 per week for the larger plots) (53 week basis);

 

(ii)        That the HRA budget for 2019/20 as set out in Appendix 1; and

 

(iii)       That this matter be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         To set the overall rent levels of Council house dwellings for 2019/20 in accordance with the WG rent policy and ensure that the HRA operates with appropriate levels of balances.

 

(ii)        This matter is to be dealt with in accordance with Standing Order 43 (1) due to a requirement under the Housing Act 1985 section 103 that a Notice of Rent Variation is served to affected tenants. The period between the date on which it is served and the date on which it takes effect must be at least four weeks.

107.

Housing Revenue Account (HRA) Business Plan 2019/20 pdf icon PDF 98 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED - That the HRA Business Plan 2019/20 be approved for submission to the Welsh Government.

 

Reason for decision

 

To comply with WG’s requirement to produce an annual HRA Business Plan and demonstrate that there is sufficient budget to deliver a Housing Capital Programme to bring its housing stock up to the WHQS by 2020.

Minutes:

The Lead Member for Place – Housing submitted a report (HHE/03/19) asking Members to consider and approve the Housing Revenue Account (HRA) Business Plan 2019/20 for submission to the Welsh Government (WG).

 

The Lead Member presented the report, and collectively, Members commended the achievements to date.  Reference was made to the kitchen and bathroom improvement programme, which was coming to an end, and the external works programme which made a huge difference to the appearance of the housing stock.  Future investment in the sheltered housing accommodation improvements was also welcomed.

 

RESOLVED - That the HRA Business Plan 2019/20 be approved for submission to the Welsh Government.

 

Reason for decision

 

To comply with WG’s requirement to produce an annual HRA Business Plan and demonstrate that there is sufficient budget to deliver a Housing Capital Programme to bring its housing stock up to the WHQS by 2020.