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Agenda, decisions and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Media

Items
No. Item

116.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Member Code of Conduct, to declare any interests in relation to any of the business to be transacted at this meeting.  The following declarations were made:

 

Agenda Item 11 – Appointment of Members to Outside Body – North Wales Science Board (Glyndwr University)

Councillor Phil Wynn – Personal and prejudicial – Family members work for Glyndwr University.  The Councillor withdrew from the meeting taking no part in the discussion or voting thereon.

117.

Confirmation of Minutes pdf icon PDF 100 KB

To sign as a correct record the Minutes of the Meeting held on 12 March 2019

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Meeting held on 12 March 2019 be signed as a correct record.

118.

Proposal to increase in pupil capacity at Ysgol Bro Alun - Final Decision pdf icon PDF 138 KB

To consider the report of the Lead Member for People - Education

Additional documents:

Decision:

RESOLVED -

 

(i)        That Members note that no objections were received during the Statutory notice period.

 

(ii)       That Officers be authorised to implement the proposal to increase pupil capacity at Ysgol Bro Alun. 

 

            To create an extension to the current building to accommodate a further 105 pupils (15 pupils per year group).  The first year of increase would be September 2019 for Nursery (additional 15 places) and Reception (additional 15 places) the increase in capacity would be restricted to those year groups only.

 

            The annual admission number will increase by 15 places (from 30 to 45) for nursery and reception places from 2019 onwards and these classes will feed through the school until the maximum capacity of 315 (plus 45 nursery places) has been reached.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         There were no objections received during the Statutory notice period.

 

(ii)        Standing order 43 would allow the immediate allocation of places up to the revised admission number for Ysgol Bro Alun prior to the notification to applicants date of  16 April.

 

Minutes:

The Lead Member for People – Education submitted a report (COEEI/07/19) to provide Executive Board with feedback on the recent Statutory Objection Period relating to the proposal to increase pupil capacity at Ysgol Bro Alun, and to seek approval to implement the proposal to increase capacity at Ysgol Bro Alun from 210 ( and 30 nursery places) to 315 (and 45 nursery places).

 

RESOLVED -

 

(i)        That Members note that no objections were received during the Statutory notice period.

 

(ii)       That Officers be authorised to implement the proposal to increase pupil capacity at Ysgol Bro Alun. 

 

            To create an extension to the current building to accommodate a further 105 pupils (15 pupils per year group).  The first year of increase would be September 2019 for Nursery (additional 15 places) and Reception (additional 15 places) the increase in capacity would be restricted to those year groups only.

 

            The annual admission number will increase by 15 places (from 30 to 45) for nursery and reception places from 2019 onwards and these classes will feed through the school until the maximum capacity of 315 (plus 45 nursery places) has been reached.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         There were no objections received during the Statutory notice period.

 

(ii)        Standing order 43 would allow the immediate allocation of places up to the revised admission number for Ysgol Bro Alun prior to the notification to applicants date of  16 April.

 

119.

The setting up of a 210 place Welsh Medium Primary School pdf icon PDF 157 KB

To consider the report of the Lead Member for People - Education

Additional documents:

Decision:

RESOLVED -

 

(i)        That the number of applications received for the proposed September 2019 entry be noted.

 

(ii)       That the additional pupil places made available by way of Welsh Government capital funding and following consultation to increase capacity at Ysgol Bro Alun be noted.

 

(iii)      That Officers be authorised to delay until September 2021 the implementation of the decision approved at Executive Board on 10 April 2018, regarding the creation of a new Welsh medium primary school. 

 

(iv)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)           Since the proposal was approved in April 2018, the Council has secured a Welsh Government Capital grant of £1.3 million, at 100% funding to create additional Welsh medium school places and have subsequently consulted on expanding the capacity at Ysgol Bro Alun from September 2019.

 

(ii)          Having secured the proposal to create a new Welsh medium primary school at the Borras site, with a seed school at the former Hafod y Wern Infant school as an interim measure, the Local Authority have now completed the admissions application process for September 2019 entry.  There are no 1st preference applications for Reception and just two 1st preference applications for Nursery. Pupils in the Nursery year attend for a half a day Monday to Friday.

 

(iii)         Implementing the proposal for two pupils to attend part time provision would not afford a quality educational experience, nor be economical or an efficient use of Council resources.

 

(iii)      The Welsh in Education Strategic Plan identifies the demand led growth for Welsh medium education and the Welsh Government’s aims for 1 million Welsh speakers by 2050. There is continued demand for Welsh medium places within Wrexham. The growth identified within the WESP is maintained as per the original projection, with the proposal to expand capacity at Ysgol Bro Alun matching the intended initial 15 places at Nursery and Reception at the new Welsh medium seed school.

 

(iv)      The Local Authority acknowledges that there is still a need for greater provision of Welsh medium schools within Wrexham, both in number of places available and with a greater geographic spread. The intention would now be to open the new Welsh medium primary school directly at the Borras Site as from September 2021 with an annual intake of 30 places at Nursery and 30 at Reception.

 

(v)       In order to notify the two parents interested in their children attending the Borras feeder school by the correct date, we are required to immediately action the Executive Board’s decision.

 

(vi)      The intended works programmed for the Hafod y Wern site will not proceed, with the capital funding directed elsewhere.

 

Minutes:

The Lead Member for People – Education submitted a report (COEEI/10/19) to provide the Executive Board with additional information regarding the setting up of a new Welsh medium primary school, as previously approved.  It was proposed that initially the school would be temporarily located at the former Hafod y Wern Infant site (the seed school), with the permanent site to be located at the current Borras Park Community Primary Infant site, following works included in the Strategic Outline Plan for 21st Century School Programme, Band B.

 

The proposal was that the first year of entry would be September 2019 for Nursery and Reception classes at the Hafod y Wern site, with a view to moving pupils to the permanent site as of September 2021, subject to completion of the 21st Century School building works at Borras Park CP.  Members were asked to delay the implementation of the proposal, thereby proposing to open the new Welsh medium primary school at the Borras site in September 2021.

 

A debate ensued and the Lead Member responded to questions accordingly.  The following points were highlighted during the discussions:

 

·         Welcome news that the introduction of  a new Welsh school conforms with the Welsh Strategic Plan and provides for long term welsh education needs.

·         Confirmation that there had been no additional expenditure following the creation of the seed school.

·         Clarification sought in relation to the naming of the new school.

·         Suggestion that communication levels would need to be improved in order to promote the school.

 

RESOLVED -

 

(i)        That the number of applications received for the proposed September 2019 entry be noted.

 

(ii)       That the additional pupil places made available by way of Welsh Government capital funding and following consultation to increase capacity at Ysgol Bro Alun be noted.

 

(iii)      That Officers be authorised to delay until September 2021 the implementation of the decision approved at Executive Board on 10 April 2018, regarding the creation of a new Welsh medium primary school. 

 

(iv)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)           Since the proposal was approved in April 2018, the Council has secured a Welsh Government Capital grant of £1.3 million, at 100% funding to create additional Welsh medium school places and have subsequently consulted on expanding the capacity at Ysgol Bro Alun from September 2019.

 

(ii)          Having secured the proposal to create a new Welsh medium primary school at the Borras site, with a seed school at the former Hafod y Wern Infant school as an interim measure, the Local Authority have now completed the admissions application process for September 2019 entry.  There are no 1st preference applications for Reception and just two 1st preference applications for Nursery. Pupils in the Nursery year attend for a half a day Monday to Friday.

 

(iii)         Implementing the proposal for two pupils to attend part time provision would not afford a quality educational experience, nor be economical or an efficient use of Council resources.

 

(iii)      The Welsh in Education Strategic Plan identifies the demand led growth for Welsh medium education and the Welsh Government’s aims for 1 million Welsh speakers by 2050. There is continued demand for Welsh medium places within Wrexham. The growth identified within the WESP is maintained as per the original projection, with the proposal to expand capacity at Ysgol Bro Alun matching the intended initial 15 places at Nursery and Reception at the new Welsh medium seed school.

 

(iv)      The Local Authority acknowledges that there is still a need for greater provision of Welsh medium schools within Wrexham, both in number of places available and with a greater geographic spread. The intention would now be to open the new Welsh medium primary school directly at the Borras Site as from September 2021 with an annual intake of 30 places at Nursery and 30 at Reception.

 

(v)       In order to notify the two parents interested in their children attending the Borras feeder school by the correct date, we are required to immediately action the Executive Board’s decision.

 

(vi)      The intended works programmed for the Hafod y Wern site will not proceed, with the capital funding directed elsewhere.

 

120.

Rota Visits to Independent Sector Care Homes Panel pdf icon PDF 85 KB

To consider the report of the Lead Member for People – Health and Adult Social Care

Additional documents:

Decision:

RESOLVED -

 

(i)         That Members establish a Panel of six Members to undertake Rota Visits to Independent Sector Care Homes.

 

(ii)        That the Terms of Reference for the Panel, as detailed in Appendix 1 to report HASC/03/19, be approved.

 

(iii)       That a decision on the appointment of Members to the Panel be taken at the June Meeting of the Executive Board when they will be asked to consider the appointment of Members to all other Statutory and Non-Statutory Groups.

 

Reason for decisions

 

To enable a Panel to be established to visit independent sector care homes in order to help ensure the vulnerable adults who are living in care homes receive appropriate care and a quality service which is holistic, appropriate and safe to meet their needs.

 

Minutes:

The Lead Member for People – Health and Adult Social Care submitted a report (HASC/03/19) to agree the establishment, remit and composition of a Rota Visits to Independent Sector Care Homes Panel.

 

The Lead Member presented the report and highlighted the main points contained within it.  She advised that the Board were being asked to set up a panel of 6 Members to visit care homes in order to ensure that vulnerable adults living in care homes receive appropriate care to meet their needs.  She clarified that the Panel were not required to meet until after Annual Council in May, therefore a decision on the appointment of the Members to the Panel would be taken at the Executive Board Meeting in June.

 

RESOLVED -

 

(i)         That Members establish a Panel of six Members to undertake Rota Visits to Independent Sector Care Homes.

 

(ii)        That the Terms of Reference for the Panel, as detailed in Appendix 1 to report HASC/03/19, be approved.

 

(iii)       That a decision on the appointment of Members to the Panel be taken at the June Meeting of the Executive Board when they will be asked to consider the appointment of Members to all other Statutory and Non-Statutory Groups.

 

Reason for decisions

 

To enable a Panel to be established to visit independent sector care homes in order to help ensure the vulnerable adults who are living in care homes receive appropriate care and a quality service which is holistic, appropriate and safe to meet their needs.

 

121.

Appointment of Member to Outside Body - North Wales Science Board (Glyndwr University) pdf icon PDF 73 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED -

 

(i)         That the Lead Member for Economy – Economic Development and Regeneration be appointed to represent the Council on the North Wales Science Board (Glyndwr University) for the period up to the date of the next local government elections (in 2022).

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders.

 

Reason for decisions

 

To ensure that the Council is appropriately represented on the North Wales Science Board and to enable the Member to attend meetings with immediate effect.

 

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 116 above)

 

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (COGC/06/19) asking Members to consider the appointment of a Member to represent the Council on the North Wales Science Board (Glyndwr University).

 

RESOLVED -

 

(i)         That the Lead Member for Economy – Economic Development and Regeneration be appointed to represent the Council on the North Wales Science Board (Glyndwr University) for the period up to the date of the next local government elections (in 2022).

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders.

 

Reason for decisions

 

To ensure that the Council is appropriately represented on the North Wales Science Board and to enable the Member to attend meetings with immediate effect.

 

122.

Revenue Budget Process and Timescales 2020/22 pdf icon PDF 88 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the process and timetable for developing the 2020/22 budget be approved.

 

Reasons for decision

 

(i)            To provide a clear timetable for the preparation of the 2020/21 budget and to meet the legal requirements and timescales. 

 

(ii)          To commence the planning for the 2021/22 budget.

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (COF/31/19) to approve the outline budget process and timetable for 2020/21 and to formulate preliminary options for the following year.

 

The Lead Member presented the report and highlighted the main points contained within it.  A debate ensued and the following points were raised:

 

·         Importance of the role of all Members in terms of the budget process.

·         Encouragement for Members to attend budget workshops, and submit any ideas they may have.

·         Suggestion that even if areas had been reviewed in the past, they should not be excluded from being looked at again.

 

RESOLVED - That the process and timetable for developing the 2020/22 budget be approved.

 

Reasons for decision

 

(i)            To provide a clear timetable for the preparation of the 2020/21 budget and to meet the legal requirements and timescales. 

 

(ii)          To commence the planning for the 2021/22 budget.

 

123.

Public Service Ombudsman for Wales Annual Letter 2017/18 pdf icon PDF 107 KB

To consider the report of the Lead Member for Organisation – Planning and Corporate Services

Additional documents:

Decision:

RESOLVED -

 

(i)         That the report be noted along with the Annual Letter and the Council’s performance within.

 

(ii)        That the Customers, Performance, Resources and Governance Scrutiny Committee continue to monitor the performance of complaints and customer services on a six monthly basis.

 

Reason for decisions

 

(i)         To enable the Executive Board to review the Council’s performance in responding to customer complaints       

 

Minutes:

The Lead Member for Organisation – Planning and Corporate Services submitted a report (COGC/01/19) to inform the Executive Board of the Public Service Ombudsman for Wales (“the Ombudsman”) Annual letter 2017/18 as required by the Ombudsman.

 

RESOLVED -

 

(i)         That the report be noted along with the Annual Letter and the Council’s performance within.

 

(ii)        That the Customers, Performance, Resources and Governance Scrutiny Committee continue to monitor the performance of complaints and customer services on a six monthly basis.

 

Reason for decisions

 

(i)         To enable the Executive Board to review the Council’s performance in responding to customer complaints       

 

124.

Defence Employer Recognition Scheme (ERS), Silver Award pdf icon PDF 83 KB

To consider the report of the Armed Forces Champion

Additional documents:

Decision:

RESOLVED – That Officers be authorised to apply for a Silver Award of the Defence Employer Recognition Scheme (ERS) run by the MOD.

         

Reason for decisions

 

(i)      This will continue our commitment to pledge, demonstrate or advocate support to defence and the armed forces community, and align our values with the Armed Forces Covenant

 

Minutes:

The Armed Forces Champion submitted a report (CE/01/19) asking Members to approve the nomination for the Defence Employer Recognition Scheme (ERS)  Silver Award, offered by the MOD.  If successful with the application, the Council will be pledging, demonstrating and advocating support to defence and the armed forces community and aligning our values with the Armed Forces Covenant.

RESOLVED – That Officers be authorised to apply for a Silver Award of the Defence Employer Recognition Scheme (ERS) run by the MOD.

         

Reason for decisions

 

(i)      This will continue our commitment to pledge, demonstrate or advocate support to defence and the armed forces community, and align our values with the Armed Forces Covenant