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Agenda and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Tracy Davies  Scrutiny Facilitator

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Minutes:

There were no apologies.

2.

Confirmation of Minutes pdf icon PDF 70 KB

To sign as a correct record the Minutes of the Meeting held on 6 March 2019

 

Additional documents:

Minutes:

AGREED – That the Minutes of the Meeting held on the 6th March 2019 be signed as a correct record.

3.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this meeting.  The following declarations were made:

 

Councillor Marc Jones – Personal and not Prejudicial – Director of Saith Seren which was located  near to Tŷ Pawb - Agenda Item 5.

 

4.

Timing of Meetings

To consider the start times of Meetings of this Committee, giving consideration to the resources available for webcasting.

Additional documents:

Minutes:

AGREED – That future Meetings of the Employment, Business and Investment Scrutiny Committee commence at 4pm.

 

 

5.

Ty Pawb Performance 2018/19 and Business Plan 2019/24 pdf icon PDF 177 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Minutes:

The Lead Member for People – Communities, Partnerships Public Protection and Community Safety submitted a report (COHE/24/19s) allowing Members to review and comment on the first 12-month finance and performance report for Tŷ  Pawb and the draft Business Plan 2019/20.  Thereafter he introduced relevant Officers and the Chair to the Advisory Board to Members of the Committee.

 

During the debate, following points were noted, in particular:

 

·        Reference to the background of the People’s Market and the Art Gallery and recognition that the transformation had resulted in a viable, successful, vibrant Arts and Markets hub.

·        Reference to lower costs for the operation of Tŷ Pawb compared to the previous running costs of the People’s Market and Arts service.

·        The Council was in line with the financial predictions within the original Fourth Street Business Plan.

·         Tŷ Pawb had raised the profile of Wrexham by running Exhibitions such as Tŷ Pawb representing Wales in Venice and the Grayson Perry Exhibition.

·         There was a positive social perspective at Tŷ Pawb which catered for a diverse range of people and provided an opportunity to engage e.g. people with physical needs, school children, Coleg Cambria and entrepreneurs, start up businesses etc.

·         Concern was raised about the Art Council Grant Funding and lack of guaranteed income.

·         All tenancy agreements were now in place and enforceable.

·         Staffing costs were not included in the Profit and Loss accounts for the Bar and Shop as staff also provided support to other areas of Tŷ Pawb.   

·         Working with other Bodies was identified as a contributing factor to the success of Tŷ Pawb.  Members requested that Officers work with the Wrexham Music Co operative as a matter of urgency to investigate the reasons for their lack of engagement with Tŷ Pawb.

·         Members queried the opening hours, the potential of changing units into living accommodation and the accuracy of the footfall figures. Officers advised that the footfall count had only been recorded electronically since February 2019.

·         Attention was drawn to the Welsh Audit Office (WAO) Report.  Members requested that the Business Plan for Tŷ Pawb be updated to reflect and include key points highlighted in the WAO Report.

·         Reference was made to the Business Plan and to the challenges identified in year one. In particular, the pricing policy and the challenges listed on page 18 regarding rental income from markets, arcade shops and studios.

·         The Tŷ Pawb Website was going to be enhanced next year and the Advisory Board would look at publishing their minutes. 

·         Officers confirmed that Business Plans would be focused on improving resources for early evening because this was the busiest time.

·         The Finance Officer provided Members with a breakdown of how the rent was calculated and took into account the concession element. The new model of delivery was also discussed.

  • The Chair read out a number of questions which the Chair of Audit Committee had asked to be referred to this Committee, to which the Officers and the Lead Member responded.  The Chief Officer Finance and ICT explained the  ...  view the full minutes text for item 5.