Agenda and minutes
Venue: Meeting Room 1, Guildhall
Contact: Tracy Davies Scrutiny Facilitator
Apologies for Absence
An apology for absence was submitted on behalf of Councillor Nigel Williams.
Declarations of personal interests, if any
Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting
There were no declarations of interest.
To sign as a correct record the Minutes of the Meeting held on 7 November 2018
AGREED – That the Minutes of the Meeting held on 7 November 2018 be signed as a correct record.
To consider the report of the Head of Finance
The Head of Finance submitted a report (HF/126/18s) to assist the Committee in considering and agreeing its work programme.
The Scrutiny Officer introduced the report and advised that there had been no changes proposed to the work programme since the last meeting.
AGREED: That the Work Programme, attached at Appendix 1 to report HF/126/18s, be agreed.
To consider the report of the Lead Member for People – Communities, Partnerships Public Protection and Community Safety
The Lead Member for People – Communities, Partnerships Public Protection and Community Safety submitted a report (HHE/45/18s) which allowed Members an opportunity to review and comment on the operational and financial performance of Tŷ Pawb during its first seven months of opening.
In introducing the report, the Lead Member referred to the many successes associated with the project, asking Members to note that it was delivered on time and within budget. He also advised that the current forecast suggested that the number of visitors to Tŷ Pawb within its first 12 months would twice exceed the initial prediction. He also conveyed his personal thanks to all the key officers involved in the project for their hard work and commitment.
During the debate, the following points were raised, in particular:
· Some concern from Members that they were not able to draw meaningful conclusions from the financial information provided as revisions had been made to areas of income and expenditure compared to the original Fourth Street Business Plan. Officers provided an explanation of the current figures and how they compared to those provided in the original plan.
· Suggestion that the some of the income target figures within the report were set too low and needed to be more ambitious. It was suggested that these be reviewed.
· Acknowledgment that there had been a number of minor teething problems during the first weeks of opening including failure to produce a programme of events. It was also noted that during the Octoberfest event there had been a number of unfortunate incidents whereby members of the public had been denied access through one of the entrances. Officers advised that this had been a learning process and that this type of event would not be held at Tŷ Pawb in the future.
· Concern from some Members that it was not possible to compare footfall with the previous market layout due to lack of counters previously.
· Suggestion that the measure of success should not be based purely on monetary terms and that the positive impact the various learning and cultural experiences offered to young people and adults at Tŷ Pawb, for example, should be recognised.
· Acknowledgment that Education and Social Services had a significant level of input in the activities provided at Tŷ Pawb.
· Acknowledgement that Tŷ Pawb had a co-operative approach with other venues and that there was a huge level of good will within the creative community in Wrexham.
· Acknowledgment that the traders were an integral part of the Tŷ Pawb experience and of its success.
· The Arts Council for Wales, which had invested in the building, had been extremely positive in terms of its feedback and an application had been made for further funding.
(i) That the Committee acknowledge the significant development and the success of Tŷ Pawb and convey their thanks to everyone involved.
(ii) That the annual performance monitoring report for the first 12 months of operation of Tŷ Pawb be scheduled in 2019. Report to include the following:- ... view the full minutes text for item 24.