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Agenda and minutes

Standards Committee
Thursday, 2nd June, 2016 3.30 pm

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 2, Guildhall, Wrexham

Contact: Jane Johnson  Committee Manager

Items
No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was submitted on behalf of Community Councillor Geoff Edwards.

2.

Declarations of Personal Interests, if any

Minutes:

There were no declarations of personal interest.

3.

Confirmation of Minutes pdf icon PDF 64 KB

To confirm as a correct record the Minutes of the Meeting held on 3 March 2016

Minutes:

RESOLVED – That the Minutes of the meeting held on 3 March 2016 be confirmed as a correct record.

 

Matter Arising – Minute 28 - Recruitment of Independent Members – the Committee agreed that the membership of the Selection Panel for the current recruitment process be as follows:

 

Mr Graham Binnie, Lay Panel Member

Community Councillor Geoff Edwards

Chair – Mrs Ceri Nash

Ms Judy Cotter

Councillor Anne Evans

4.

Whistleblowing Policy pdf icon PDF 100 KB

To consider the report of the Monitoring Officer

Minutes:

As required by the Council’s Whistleblowing Policy the Monitoring Officer submitted an annual report (HCCS/63/16) on the operation of the Policy and any changes in practice introduced as a result of concerns raised under the Policy.

 

The Deputy Monitoring Officer reported that during the period since the Committee last received a report (June 2015) only one further concern had been reported.  The concern related to a school and had been dealt with via the school’s whistleblowing procedures.

 

The Committee were informed that arrangements were in hand to raise awareness of the Policy. Over the next few months, a series of short bite-size summaries of key points from the Policy would be published in the Friday Bulletin, a publication emailed to all staff. In order to ensure as many staff as possible, without access to a computer, were made aware of the Policy and procedure it was suggested that information also be incorporated in payslips.

 

Members discussed the number of concerns raised under this Council’s Policy and queried whether there were any comparative figures, for other North Wales authorities, in relation to numbers of concerns raised under their policies. The Deputy Monitoring Officer said she would consult the other North Wales authorities and report back to the Committee together with any issues raised as an outcome of the awareness raising exercise.

 

RESOLVED – That the contents of the report be noted.

 

Reason for decision

 

To fulfil the Standards Committee function of overseeing the Council’s Whistleblowing regime.

5.

Forward Work Programme - September 2016 to June 2017 pdf icon PDF 67 KB

To consider the report of the Deputy Monitoring Officer

Minutes:

The Deputy Monitoring Officer submitted a report (HCCS/62/16) to enable consideration to be given to proposed items for inclusion in the Forward Work Programme for the period September 2016 to June 2017.

 

RESOLVED – That the items identified for inclusion in the Forward Work Programme, in report HCCS/62/16, be approved.

 

Reason for decision

 

To approve the list of items for inclusion in the Forward Work Programme.

6.

Date and Times of Meetings

To note the dates for Quarterly Meetings of the Committee in 2016/2017

 

1 September 2016

1 December 2016

2 March 2017

8 June 2017

Minutes:

Members noted that the Quarterly Meetings of the Standards Committee in 2016/2017 would be held on:

 

1 September 2016

1 December 2016

2 March 2017

8 June 2017

 

All meetings will be held at 3.30pm in Meeting Room 2, Guildhall, Wrexham.

7.

Dispensations

Minutes:

The Deputy Monitoring Officer reported that one of the North Wales authorities had inquired, of all the other North Wales authorities, whether they would be willing to hear dispensation requests from other councils in order to save convening special meetings for single items, particularly now there were powers to refer dispensations to other councils by agreement.

 

Members agreed that they would be happy to consider applications at their scheduled meetings and suggested this may be a useful item for discussion at the North Wales Standards Forum.