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Agenda and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 1, Guildhall

Contact: Marie Russell  Committee Officer

Items
No. Item

9.

Apologies for absence

Minutes:

An apology for absence were submitted on behalf of Councillor Dana Davies.

10.

Bereavement

Minutes:

The Chair referred to the recent death of former Councillor Gwyneth Roberts and extended the Committee’s deepest sympathy to her family.  Members and Officers stood in silence as a mark of respect.

11.

Declarations of personal interests, if any

Minutes:

Councillor Carole O’Toole gave notice of her intention to declare a personal and prejudicial interest in respect of Agenda Item 5 – Members’ Remuneration: Independent Remuneration Panel for Wales.

12.

Confirmation of Minutes pdf icon PDF 63 KB

To confirm as a correct record the Minutes of the Meeting held on 7 July 2016.

Minutes:

The Minutes of the meeting held on 7 July 2016 were submitted.

 

AGREED – That the Minutes of the meeting held on 7 July 2016 be received and confirmed as a correct record.

13.

Members' ICT Devices and Training pdf icon PDF 105 KB

To consider the report of the Head of Democratic Services

 

Minutes:

(Councillor Andy Williams, ICT Member Champion, was present during the discussion of this item)

 

The Head of Democratic Services submitted a report (HCCS/93/2016) which

 

(i)         Outlined the proposed plans for Members ICT devices for the next term following the Local Government elections in 2017, taking account of the feedback elicited from the recent ICT Members survey.

(ii)        Outlined plans for further ICT training following the ICT Members survey 2016.

 

Germaine Hughes, ICT Technical Services Manager, supported by Councillor Andy Williams, ICT Member Champion, introduced the report.

 

During consideration of the report by Members the following were discussed and noted:

 

·         General recognition that the iPad remained a beneficial and appropriate device for the next term, however, the limitations of the iPad with writing, editing or reading lengthy reports or documents and printing was commented upon.

·         Limitations of the existing secure email function.  In response the ICT Technical Services Manager commented that the new version of the software would allow folder management and search facilities to organise emails more efficiently.  In addition, Members would be able to download emails onto their own personal device such as mobile telephones. 

·         Reference was made to security implications that could arise from installing the new email app onto personal devices.  The ICT Technical Services Manager confirmed that the Council could delete the app remotely if the device was lost or stolen.

·         Several Members queried whether Lead Members required both a laptop computer and an iPad.  After hearing the views of Members it was agreed not to support the Officer recommendation 3.1.1.2. and to defer further consideration of this matter until after the Local Government elections in May 2017.

·         Reference was made to the reduction in the number of paper copies of Agenda and reports that has been achieved following the introduction of iPads to Members.   Further information was requested on whether the anticipated financial savings in printing costs had been realised following the introduction of the iPads to Members since 2012.

·         Members welcomed the proposed number and structure of the drop-in training sessions.

 

AGREED – That the Democratic Services Committee recommends to Council

 

(i)         That the iPad Device be adopted as the preferred device for all Members following the Local Government elections in 2017 on the basis that an up-to-date iPad model is procured.

 

(ii)        That three drop-in sessions are available to Members to discuss a topic(s) of their choice, one in December 2016, January and February 2017.  Members are also offered one-to-one training or help session and the procedure is to book these via the ICT Service Desk. 

14.

Variation in Order of Agenda

Minutes:

AGREED – That Agenda Item No 6 “Be a Councillor: 2017” Event and Agenda Item 7 Member Development Programme be brought forward and taken at this time.

15.

"Be a Councillor: 2017" Event pdf icon PDF 102 KB

To consider the report of the Head of Democratic Services

 

Additional documents:

Minutes:

The Head of Democratic Services submitted a report (HCCS/92/16) which sought Members’ views on proposals to hold a ‘Be a Councillor: 2017’ event for anyone who may be considering standing at the Local Government Elections in 2017.

 

During discussion Members commented that the corresponding event held in 2012 had provided useful information to prospective candidates on the role of a Councillor and supported a similar event being held prior to the 2017 elections.

 

AGREED - That the proposal to hold a “Be a Councillor: 2017” event be supported. 

16.

Member Development Programme 2016/17 - update pdf icon PDF 79 KB

To consider the report of the Head of Democratic Services

 

Additional documents:

Minutes:

The Head of Democratic Services submitted a report (HCCS/91/16) which updated Members on the progress of the development programme, attendance figures to date and future developments with regard to e-learning.

 

In introducing the report the Head of Democratic Services suggested that an additional meeting of this Committee be held in January 2017 to enable discussion of, and make recommendations to, Council on the content of the Member Induction Programme following the Local Government elections in May 2017.  

 

AGREED – That the progress to date in implementing the Member Development Programme be noted and an additional meeting of Democratic Services Committee be arranged for January 2017.

17.

Members' Remuneration: Independent Remuneration Panel for Wales pdf icon PDF 150 KB

To consider the report of the Head of Corporate and Customer Services

Additional documents:

Minutes:

(At this point in the meeting Councillor Carole O’Toole vacated the Chair having declared a personal and prejudicial interest in this application and the Vice Chair presided).

 

The Head of Corporate and Customer Services submitted a report (HCCS/86/16) which enabled consideration to be given to the changes to the Members’ Remuneration Scheme proposed for inclusion within the Independent Remuneration Panel for Wales’ report (February 2017) in order to inform the Leader of the Council’s response to the consultation by no later than 28 November 2016.

 

The Democratic Services Manager together with the Payroll and Pensions Manager introduced the report and highlighted the main proposed changes contained within the Panel’s report. 

 

During consideration of the report reference was made to the continued constraint on public sector funding and that the salaries paid to all elected Members should be frozen at the 2016/17 level.

 

AGREED – Members noted the Draft Report of the IRPW and suggested that the Leader’s formal response includes the representation that there be no uplift in the Basic Salary paid to all elected Members.

 

(Councillor Carole O’Toole declared a personal and prejudicial interest in this matter, having a close relative on the Panel, and left the meeting, taking no part in the discussion or voting thereon).

 

(Councillors Andrew Bailey, William Baldwin, Brian Cameron, R J Dutton OBE, T Alan Edwards, D J Griffiths, Lloyd Kenyon, Bernie McCann, Mark Owens, John Phillips, Barbara Roxburgh and Derek Wright declared personal and prejudicial interest in the matter, being Members of Wrexham County Borough Council, but claimed the exemption as set out in paragraphs 12 (2)(b) of the Member Code of Conduct and remained in the meeting and took part in the discussion thereon).