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Agenda and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 1, Guildhall

Contact: Sarah Royce  Committee Officer

Items
No. Item

42.

Apologies for absence

Minutes:

Apologies for absence were submitted on behalf of Councillors Michael Dixon, T Alan Edwards, Beverley Parry-Jones and Barrie Warburton.

43.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Minutes:

Members were reminded of their responsibility, under Article 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this meeting. The following declarations were made:

 

Agenda Item 5 – Members’ Remuneration – Independent Remuneration Panel for Wales.  All Members present declared a Personal and Prejudicial interest in respect of this matter (as a potential beneficiary).  They all remained in the meeting and claimed an exemption under Article 12(2) of the Members’ Code of Conduct taking part in the discussion and voting thereon.

44.

Confirmation of Minutes pdf icon PDF 70 KB

To sign as a correct record the Minutes of the Meeting held on 1 November 2018

 

Minutes:

RESOLVED – That the Minutes of the Meeting held on 1 November 2018 be signed as a correct record.

45.

Update on Member Development pdf icon PDF 177 KB

To consider the report of the Head of Democratic Services

Minutes:

The Head of Democratic Services submitted a report (HCCS/20/19) to present for consideration a proposed Member Development Programme for the coming year.

 

The Workforce Development Lead presented the report highlighting the summary of 2018/19 Member Attendance at Member Development events, seeking a steer from the Committee as to how they wished to receive this information in future reports.

 

Members considered the report and commented as follows:

 

·         There may be justified reasons for Member non-attendance, such as repeat sessions or sessions which were specific to a particular Committee or body,  which were not captured in the data. 

·         Requested that an explanatory note be included to clarify that the attendance records only related to training opportunities via workforce development, and as such, did not include all training and development completed by Members.  Members update their continuous professional development (CPD) in a variety of ways including attending meetings and conferences, formal training via their employer, personal reading, research, on line modules and working with Council officers.

·         Members were reminded that they could include details of other training received outside of the Council as part of their Annual Report.

·         Requested that consideration be given to the timing of Member Development sessions to ensure as full attendance as possible.

·         The varying levels of digital competency of Councillors.  Requested that training be provided in this regard to groups of Members with similar skill levels.

·         Future developments in providing online training courses to Councillors via the iPad.

·         Requested that information relating to training available for Members, delivered outside of the Council, be shared with all Members.

 

RESOLVED –

 

(i)         That the proposed Member Development Programme for 2019/20 be agreed.

 

(ii)        That Group Leaders or nominated Members identify the training and development needs within their political parties and submit these requirements to Workforce Development by the end of March 2019.

 

(iii)       That an explanatory note be included with the attendance statistics in future reports.

46.

Members' Remuneration - Independent Remuneration Panel for Wales pdf icon PDF 81 KB

To consider the report of the Head of Democratic Services

Additional documents:

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 43 above)

 

The Head of Corporate and Customer Services submitted a report (HCCS/18/19) to consider the changes to the Members’ Remuneration Scheme for 2019/20 contained in the latest Annual Report of the Independent Remuneration Panel for Wales. 

 

Members noted the Annual Report expressing their concern and disappointment that despite their previous representations the Independent Remuneration Panel had not proposed any changes since the publication of the draft report.

 

RESOLVED - That report HCCS/18/19 be noted and the Committee again expresses disappointment that a determination has been made by the IRPW to increase the basic and senior salaries for Elected Members for the financial year commencing April 2019 despite continued representations that this was inappropriate during the current climate of financial austerity and on-going cuts in public services.

47.

Webcasting of Council Meetings pdf icon PDF 112 KB

To consider the report of the Head of Democratic Services

Minutes:

The Head of Corporate and Customer Services submitted a report (HCCS/19/19) to consider whether the webcasting of council meetings should continue after the current contract extension has expired in January 2020 and if so to consider the basis on which webcasting services should be procured.

 

Members considered the report and made reference to the following matters in debate:

 

·         Council, Executive Board and Planning Committee viewing figures were positive.  Viewing figures for Scrutiny Committees were lower however this was to be expected as the broadcast of these Committees was a relatively new development.

·         The need to explore options to widen the appeal for public viewing of webcasts.

·         Noted that there were limited opportunities at present for regional procurement of webcasting services.  Requested that officers continue to pursue options as they arose.

·         Noted that webcasts were stored with Public-i at present however options for storing webcasts to You Tube were being explored.

·         The Head of Democratic Services informed Members of other developments being explored with Public-i including promoting direct access to webcasts via social media platforms and an alternative webcasting setup.

·         Committee support for the continuation of webcasting at least the current portfolio of Committees.

·         The aspiration of the Committee to expand webcasting to a broader range of Committee meetings, having due regard to cost, resources and other practicalities.

·         The Leader of the Council thanked the Committee for supporting the roll out of webcasting.

 

RESOLVED –

 

(i)         To recommend the continuation of webcasting meetings of the Council, Executive Board, Planning Committee and all Scrutiny Committees to enable a procurement exercise to be undertaken during 2019 and to determine any funding requirements.

 

(ii)        To explore expanding the range of Committee meetings that are webcast having regard to cost, staff resources and technical issues.