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Agenda and minutes

Lifelong Learning Scrutiny Committee
Thursday, 8th February, 2018 4.00 pm

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 1, Guildhall

Contact: Tracy Davies  Scrutiny Facilitator

Items
No. Item

36.

Apologies for Absence

Minutes:

Apologies for absence were submitted on behalf of Councillor Rondo Roberts and co-opted members Mr Brent Evans and Mrs Maureen Williams.

37.

Confirmation of Minutes pdf icon PDF 68 KB

To sign as a correct record the Minutes of the Meeting held on 18 January 2018

Minutes:

AGREED – That the Minutes of the Meeting held on 18 January 2018 be signed as a correct record.

38.

Review of Work Programme pdf icon PDF 609 KB

To consider the report of the Head Finance

Minutes:

The Head of Finance submitted a report (HF/03/18s) to assist Members in agreeing a list of potential scrutiny topic areas for the next 12 months and possibly longer term.

 

In reviewing the work programme Members took into account the key documents appended to the report which included relevant information from the Council Plan, performance information, Principal Risk Register, Audit Plan, outcome of the recent ‘Difficult Decisions’ consultation and current work programme with comments from the Head of Department and Lead Member.

 

During discussion Members confirmed that the items listed in the current work programme and the items suggested by the Head of Education, as outlined in paragraph 4.13 of the report, be supported for consideration.

 

The Committee reaffirmed it’s wish to schedule in consideration of the proposed budget saving proposals as a standing annual item.  This was welcomed by both the Lead Member for Education and the Head of Education.  Further consideration was required in respect of the most appropriate time to schedule the meeting to feed into the budget process.

 

In response to a question the Head of Education confirmed that the report to be considered by the Committee at it’s April meeting would include more detailed information in respect of vulnerable groups of learners.

 

The Head of Education also reminded the Committee that there was no capacity within the Education Department to prepare more than one report per Committee meeting.

 

Arising from debate a number of information reports were requested, as follows:

·         Impact of the proposed budget savings in respect of the School Music Service.

·         Minor schools works capital programme.

·         Details of numbers of pupils attending out of county schools.

·         Copy of the action plan following the audit of ICT in Schools.

 

AGREED –

 

(i)         That the current work programme attached at Appendix F to report HF/03/18s be agreed.

 

(ii)        That the items proposed by the Head of Education as set out in paragraph 4.13 of report HF/03/18s be agreed.

 

(iii)       That consideration of the budget savings proposals be included as an annual scrutiny item, to be scheduled following consultation with the Chair and Vice-Chair of the Committee.

 

(iv)       That the following Information Reports be requested:

 

·         The impact of the proposed budget savings in respect of the School Music Service.

·         Minor schools works capital programme.

·         Details of numbers of pupils attending out of county schools.

·         Copy of the action plan following the audit of ICT in Schools.

39.

Urgent Item of Business - Voting Rights of Co-opted Members

Minutes:

The Scrutiny Facilitator provided an update regarding voting rights of non-statutory co-opted members of the Committee (Minute 34 refers). 

 

Members were advised that further advice had been sought from the Council’s Legal Department which confirmed that the Local Government Act 2000 did not permit non-statutory co-opted members on scrutiny committees to have voting rights.  Members noted that the Act did, however, require specific individuals to be co-opted onto the scrutiny committee and provided them with voting rights in respect of items that dealt with education matters only.  Therefore, unless the non-statutory co-opted member was appointed to a statutory position it would not be possible for them to have voting rights on the Committee.