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Agenda and minutes

Safeguarding, Communities and Wellbeing Scrutiny Committee/Crime and Disorder Scrutiny Committee
Wednesday, 28th February, 2018 4.00 pm

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 1, Guildhall

Contact: Suzanne Price  Scrutiny Facilitator

Items
No. Item

48.

Apologies for absence

Minutes:

Apologies for absence were submitted on behalf of Councillors Brian Cameron, Krista Childs, Russell Gilmartin, Rondo Roberts and Andy Williams.

49.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Minutes:

There were no declarations of interest.

50.

Confirmation of Minutes pdf icon PDF 77 KB

To sign as a correct record the Minutes of the Meeting held on 17 January 2018.

 

Minutes:

The Minutes of the meeting held on 17 January 2018 were submitted.

 

AGREED – That the Minutes of the meeting held on 17 January 2018 be signed as a correct record.

51.

Children's Social Care Departmental Service Activity and Performance Half Yearly Update (Quarters 1 - 2) for 2017/2018 pdf icon PDF 121 KB

To consider the report of the Lead Member People – Children’s Services

Additional documents:

Minutes:

The Lead Member for Children’s Services submitted a report (HCSC/02/2018) which advised the Committee of key performance management information within Children’s Social Care Services for the period 1 April 2017 – 30 September 2017.  Where appropriate, comparison data such as Welsh averages has also been included.  The data provides elected Members with the opportunity to monitor performance and discuss any issues that relates to the information.

 

The Lead Member, supported by the Head of Children’s Social Care the Policy & Projects Officer, introduced the report.  The number of contacts/ referrals to Children’s Social Care services increased by 5.1% during 2016/17 and this trend has continued into 2017/18.   A Member Workshop on performance management information was held in November 2017 and the content of this report was compiled following the discussion at the workshop and contained a mix of both national and local measures / information.

 

Members considered the report and made reference to the following matters in particular:

 

·         PMC024 – The percentage of assessments completed for children within statutory timescale:  It was noted that Wrexham fell just below the Welsh average for Quarter 1 and Quarter 2 for assessments concluded within 42 days.  In response, the Head of Children’s Social Care commented that this dip in performance was linked to vacancies and recruitment issues in the Assessment & Intervention Team.    In addition, Team Managers will not sign off assessments as complete unless there was evidence that every child/ young person had been seen and spoken to by a social worker to ensure that their views were considered, as part of the assessment process.  Whilst this had an adverse impact on the department’s compliance with statutory timescales, it was considered necessary to minimise risk to the child / young person. 

 

·         The department had also set a local target of an average of 60 working days for those assessments not completed within the statutory timescale and this target had been met during the first two quarters.

 

·         Members requested that in future, reports include the number of assessments completed within the statutory timescale, in addition to the percentage figure, to give a better indication of the number of assessments involved in each client group.

 

·         With reference to Workforce and Training, Members requested further information on the size of each client team to demonstrate the proportion of vacancies against the full quota of staff.  The Head of Children’s Social Care commented that the department continued to maintain good performance in relation to allocating cases to qualified social workers for all client categories.  Due to complex work patterns, there had been difficulties in calculating the number of full-time equivalent staff for this meeting but this information will be included in future committee reports. 

 

·         The Head of Children’s Social Care confirmed that vacant Social Worker posts were covered by substantive or agency staff. She agreed to e-mail Members with the cost incurred by the department in employing agency staff over the last three years. 

 

·         Further information was requested on the measures being undertaken to recruit and retain social  ...  view the full minutes text for item 51.

52.

Work Programme pdf icon PDF 97 KB

To consider the report of the Head of Finance

Additional documents:

Minutes:

The Head of Finance submitted a report to assist Members in agreeing a list of potential scrutiny topic areas for the next 12 months and possibly longer term.

 

The Scrutiny Facilitator (Suzanne Price) introduced the report and advised that every scrutiny committee has been encouraged to review its work programme to ensure that it was outcome focussed and that scrutiny added value to the Council’s decision making process.  In addition to regular items awaiting to be scheduled, the Committee has identified several budget related issues at its December 2017 meeting, Police Community Support Officers and certain areas of Adult Social Care, and these have been included within the work programme.  An All-Member Workshop on Telecare had been arranged for Tuesday, 17 April 2018 at 10.00am at the Guildhall, Wrexham.

 

Members considered the report and raised the following matters in particular:

 

·         Following the response from Huw Irranca-Davies to the Chair’s letter on proposed Welsh Government financial support for the statutory Play Sufficiency Duty, Members agreed its content be noted and no further action be taken.

 

·         Further consideration should be given to how scrutiny can be included within the Revenue Budget preparation timetable.  The Scrutiny Facilitator reminded Members that the Head of Finance had been invited to the March meeting of the Scrutiny Chairs and Vice Chairs Co-ordinating Group to discuss this matter.

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·         That the meeting with Betsi Cadwaladr University Health Board (BCUHB) arranged for Monday, 30 April, 2018 be confirmed and questions from Members to be submitted to the March meeting of this committee.  It was further agreed to recommend to the Scrutiny Chairs and Vice Chairs Co-ordinating Group that the meeting be webcast. 

 

·         It was suggested that the Governor of HMP Berwyn be invited to attend a meeting of this Scrutiny Committee to discuss the operation of the prison.  If the invitation was accepted and due to the perceived public interest in this matter, the meeting be considered for web-casting.

 

·         A Member suggested that the Council’s policy for Home Schooling for Children be identified as a topic for further scrutiny.

 

The Chair commented that the next stage will be for the Scrutiny Facilitator to consult with the relevant Lead Members and officers, and submit a revised programme of work together with Scrutiny Topic Selection Forms for any new topics identified, to the March meeting of this Scrutiny Committee.

 

AGREED – That the report be noted and that the Chair writes to the Governor of HMP Berwyn to invite him to attend a meeting of this Scrutiny Committee .