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Agenda, decisions and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Jane Johnson  Committee Manager

Media

Items
No. Item

62.

Apologies for Absence

Additional documents:

Minutes:

An apology for absence was submitted on behalf of Councillor Terry Evans.

63.

Confirmation of Minutes pdf icon PDF 108 KB

To sign as a correct record the Minutes of the Meeting held on 24 October 2017

Additional documents:

Decision:

RESOLVED – That the Minutes of the Meeting held on 24 October 2017 be signed as a correct record.

Minutes:

RESOLVED – That the Minutes of the Meeting held on 24 October 2017 be signed as a correct record.

64.

Equality Annual Performance Report 2016-17 pdf icon PDF 587 KB

To consider the report of the Lead Member for People – Youth Services and Anti-poverty

Additional documents:

Decision:

RESOLVED –

 

(i)         That the progress on implementing the Council’s Strategic         Equality Plan 2016-20, described in the Strategic Equality       Plan 2012 - 16 Annual Report 2016-17 (Appendix 1 to report             HF/105/17) be approved.

 

(ii)        That a further update report on implementing the Strategic          Equality Plan (SEP) be brought to the Executive Board in 2018.

 

Reason for decisions

 

To ensure that the Council continues to meet its statutory duties under the Equality Act 2010 and associated regulations.

 

Minutes:

The Lead Member for People – Youth Services and Anti-Poverty submitted a report (HF/105/17) to provide Members with an update on progress in implementing the Council’s Strategic Equality Plan during 2016/17.

 

The Lead Member presented the report and a discussion ensued.  Clarification was sought in relation to the figures highlighted in the report regarding the total number of clients accessing Families First projects.  Officers advised that some clients may have attended more than one session which could have led to the misleading figures, but Members would be advised accordingly.

 

RESOLVED –

 

(i)         That the progress on implementing the Council’s Strategic Equality Plan 2016-20, described in the Strategic Equality Plan 2012 - 16 Annual Report 2016-17 (Appendix 1 to report HF/105/17) be approved.

 

(ii)        That a further update report on implementing the Strategic Equality Plan (SEP) be brought to the Executive Board in 2018.

 

Reason for decisions

 

To ensure that the Council continues to meet its statutory duties under the Equality Act 2010 and associated regulations.

65.

Presiding Chair

Additional documents:

Minutes:

The Leader vacated the Chair, and the Vice-Chair, Councillor Hugh Jones, presided over the next items on the Agenda to enable the Leader to present Agenda Items 6 and 7 in his capacity as Lead Member for Organisation – Finance, Performance, Health and Safety and Governance.

 

(Councillor Hugh Jones in the Chair)

66.

Health and Safety Policy pdf icon PDF 13 MB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED – That the revised Health and Safety Policy be approved.

 

Reason for decision

 

To meet the requirements of health and safety legislation.

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HF/106/17) seeking Members’ approval for the revised Health and Safety Policy.

 

The Lead Member introduced the report and highlighted the main points contained within it.  A debate ensued and during discussions, the following points were highlighted:

 

·         Clarification sought in respect of the definition of “fair culture”.

·         Further information requested on how elected Members could challenge health and safety processes.

·         Importance of ensuring that all Members and Officers had a responsibility in terms of health and safety, and that any concerns should be brought to the attention of the relevant Head of Department.

·         Clarification sought regarding the triggers for revising a written statement of general policy with respect to the health and safety at work of Council employees, and whether things such as different ways of working, changes in equipment etc. would constitute such a revision.

·         Suggestion that the promotion of both organisational and Trade Union Health and Safety representatives be included in the policy to highlight their importance and significance, particularly in relation to their role with regards to safety audits.  In response, Officers advised that Heads of Department included health and safety on their management team agendas, and the Chief Executive and Executive Directors proactively monitored progress against the health and safety plan.

·         Confirmation that, at present, there had not been any issues raised by Heads of Department which would need to be addressed with a budget pressure.

·         Recognition that the commitment of Managers, employees, stakeholders etc. was needed, in order to effectively implement the Strategy.

·         Importance of ensuring that all health and safety issues, including major incidents and near misses, were highlighted and recorded.

·         Suggestion that the Chief Executive roadshows could be a way of informing staff how to report any health and safety issues.

·         Clarification sought on reviewing health and safety practices of contractors engaged by the Council, and whether there were any procedures in place which determined whether the contractor would be given work in the future if there had been concerns raised.  The Lead Member responded to the comments and stated that there was a member of staff who visited contractors on a daily basis and any issues would be recorded on the Council’s contractors’ database.

 

RESOLVED – That the revised Health and Safety Policy be approved.

 

Reason for decision

 

To meet the requirements of health and safety legislation.

67.

Forward Work Programme pdf icon PDF 74 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health and Safety and Governance

Additional documents:

Decision:

RESOLVED – That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HCCS/69/17) asking Members to approve the current list of items included in the Forward Work Programme for the period December 2017 to March 2018.

 

RESOLVED – That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.

 

(Councillor Mark Pritchard in the Chair)

68.

Setting of Local Speed Limits pdf icon PDF 208 KB

To consider the report of the Lead Member for Place – Environment and Transport

Additional documents:

Decision:

RESOLVED – That the revised policy for the setting of local speed limits, attached as Appendix A to report HEP/86/17, be approved.

 

Reason for decision

 

A local speed limit policy is required to ensure a transparent and consistent approach is taken to the consideration and implementation of speed limits as part of the statutory duties for road safety and network management.

Minutes:

The Lead Member for Place – Environment and Transport submitted a report (HEP/86/17) seeking Members’ approval for a revised policy for the setting of local speed limits.

 

The Lead Member presented the report and highlighted the main points contained within it.  Collectively Members congratulated the Lead Member and the Environment Department on the achievements to date and made reference to previous Councillors who saw this as a priority many years ago.

 

Members were advised to contact Road Safety Officers within the Environment Department if they had any issues in their area, but pointed out that enforcement was the responsibility of the Police.  The Lead Member referred to some work that North Wales Police had been undertaking with local communities regarding the promotion of speed awareness, and in some areas, interactive signs had been purchased to encourage speed reduction.

 

RESOLVED – That the revised policy for the setting of local speed limits, attached as Appendix A to report HEP/86/17, be approved.

 

Reason for decision

 

A local speed limit policy is required to ensure a transparent and consistent approach is taken to the consideration and implementation of speed limits as part of the statutory duties for road safety and network management.

69.

Creation of Joint Flintshire and Wrexham Local Access Forum pdf icon PDF 123 KB

To consider the report of the Lead Member for Place – Environment and Transport

Additional documents:

Decision:

RESOLVED –

 

(i)        That a joint Wrexham and Flintshire Local Access Forum be established and the Head of Environment and Planning in consultation with the Head of Corporate and Customer Services be authorised to agree the terms of the merger within the regulatory framework.

 

(ii)       That the Head of Environment and Planning be authorised to nominate an officer to sit on the Joint Wrexham/Flintshire Local Access Forum as the representative of Wrexham County Borough Council.   

 

Reason for decisions

 

The establishment of a joint Local Access Forum would provide a more strategic, cross-county approach to the improvement of access to public land.  It would also support and align itself better to the work of the Area of Outstanding Natural Beauty management team and committee which covers parts of Flintshire, Wrexham and Denbighshire.  It would follow the pattern set by the joint Conwy and Denbighshire County Council Local Access Forum set up recently.

Minutes:

The Lead Member for Place – Environment and Transport submitted a report (HEP/85/17) seeking approval for the creation of a Joint Flintshire and Wrexham Local Access Forum.

 

Members considered the report and highlighted the importance of ensuring that the Council continued to proactively work with Denbighshire, even though they were not part of this partnership.

 

RESOLVED –

 

(i)        That a joint Wrexham and Flintshire Local Access Forum be established and the Head of Environment and Planning in consultation with the Head of Corporate and Customer Services be authorised to agree the terms of the merger within the regulatory framework.

 

(ii)       That the Head of Environment and Planning be authorised to nominate an officer to sit on the Joint Wrexham/Flintshire Local Access Forum as the representative of Wrexham County Borough Council.   

 

Reason for decisions

 

The establishment of a joint Local Access Forum would provide a more strategic, cross-county approach to the improvement of access to public land.  It would also support and align itself better to the work of the Area of Outstanding Natural Beauty management team and committee which covers parts of Flintshire, Wrexham and Denbighshire.  It would follow the pattern set by the joint Conwy and Denbighshire County Council Local Access Forum set up recently.