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Agenda and decisions

Executive Board
Tuesday, 13th February, 2018 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Jane Johnson  Committee Manager

Webcast: View the webcast

Items
No. Item

2.

Apologies for Absence

Additional documents:

3.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

4.

Confirmation of Minutes pdf icon PDF 93 KB

To sign as a correct record the Minutes of the Meeting held on 9 January 2018

Additional documents:

Decision:

RESOLVED – That the Minutes of the Meeting held on 9 January 2018 be signed as a correct record.

 

6.

Capital Programme 2017/18 - 2021/22 pdf icon PDF 77 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED -

 

(i)         That the rolling programme for 2017/18 to 2021/22 as detailed in appendices 2 and 3 of report HF/11/18 be approved.

 

(ii)        That the capital programme be reviewed and reported to the Executive Board in July 2018.

 

(iii)       That the Treasury Management Activity and Prudential Indicators as detailed in Appendix 4 to report HF/11/18 be noted.

 

Reasons for decisions

 

(i)         This report follows an earlier monitoring report in October in compliance with Financial Regulation 3.13 that requires that the Head of Finance monitors and reports to Members on the Capital Programme.

 

(ii)        Local Authorities are required under the Local Government Act 2003 to comply with the CIPFA Prudential Code for Capital Finance. The indicators presented in Appendix 4 fulfil the requirements of the Code.

7.

The Legacy Fund 2018-2020 pdf icon PDF 80 KB

To consider the joint report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance and Lead Member for People – Youth Services and Anti-Poverty

Additional documents:

Decision:

RESOLVED –

 

(i)         That of the three options for the use of the Legacy Fund identified in the report, option 3, Employment Support for a package of three elements designed to maximise opportunities to develop capacity and employability outcomes in former Communities First areas, be selected as the preferred option and referred back to Welsh Government for approval.

 

(ii)        That the targeting of the Legacy Fund be on those lower super output areas within the top 20% band of the Welsh Index of Multiple Deprivation.

 

(iii)       That the lower super output areas listed in Appendix 2 of report HHE/10/18 (link available in the Background Papers section of this report) be included in the Communities for Work Plus programme.

 

(iv)      That the Head of Housing and Economy be authorised to submit applications for the Legacy Fund and Communities for Work Plus to Welsh Government by the by the deadline of 13 February 2018.

 

(v)       That the Heads of Department responsible for early intervention and prevention programmes be instructed to consider the implications of the Welsh Government’s Flexible Funding project and report their findings.

 

(vi)      That this matter be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

To enable the Council to deliver and support tackling poverty-related activities consistent with the most effective aspects of the Communities First programme beyond its closure on 31 March 2018.  This matter is to be dealt with in accordance with Standing Order 43 (1) to secure approval to submit applications to Welsh Government to meet the deadline of 13 February 2018.

8.

Forward Work Programme pdf icon PDF 74 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.

9.

Housing Revenue Account (HRA) Budget and Rent Setting 2018/19 pdf icon PDF 67 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED -

 

(i)         That the Target Rents for individual property types for 2018/19 be approved as follows:

 

(a) for Properties that are below the Target Rents for 2018/19

- an increase of rent of 4.5% plus a maximum of £2.16 per week (48 week basis) or a lower amount, if this achieves the Target Rent in 2018/19.

 

(b) for Properties at or above the Target Rents for 2018/19 no rent increase.

 

(c) an increase of 4.5% for garage rent to £7.89 per week (48 week basis);

 

(d) an increase of 4.5% for garage plots (annual charge of £52.25);

 

(e) an increase of 4.5% for Warden charge to £3.30 per week (48 week basis);

 

(f) an increase of 4.5% for charges for Travellers’ plots to £83.00 (and £98.20 per week for the larger plots) (52 week basis);

 

(ii)        The HRA budget for 2018/19 as set out in Appendix 1 to report HHE/04/18 be approved.

 

(iii)       That this matter be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         To set the overall rent levels of Council house dwellings for 2018/19 in accordance with the WG rent policy and ensure that the HRA operates with appropriate levels of balances.

 

(ii)        This matter is to be dealt with in accordance with Standing Order 43 (1) due to a requirement under the Housing Act 1985 section 103 that a Notice of Rent Variation is served to affected tenants. The period between the date on which it is served and the date on which it takes effect must be at least four weeks.

10.

Housing Revenue Account (HRA) Business Plan 2018/19 pdf icon PDF 75 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED - That Members approve the HRA Business Plan 2018/19 for submission to the Welsh Government.

 

Reason for decision

 

To comply with WG’s requirement to produce an annual HRA Business Plan and have a sufficient budget to deliver a Housing Capital Programme to bring its housing stock up to the WHQS by 2020.

11.

Wrexham Bus Station pdf icon PDF 72 KB

To consider the report of the Lead Member for Place – Environment and Transport

Additional documents:

Decision:

RESOLVED -

 

(i)         That the details of the contract awarded to an external operator to manage and operate the enquiry/information office be noted.

 

(ii)        That the Head of Environment and Planning, in consultation with the Lead Member for Environment and Transport, be authorised to make the necessary arrangements, including appropriate statutory procedures and consultation with stakeholders to provide:

 

a) the implementation of a three year phased increase in departure charges:

 

- 2018/19 - £0.41 per departure

- 2019/20 - £0.45 per departure

- 2020/21 - £0.49 per departure

 

b) the introduction of an annual permit charge per bay (£2,000) for those operators requiring the use of the existing lay-over spaces at the bus station.

 

Reasons for decisions

 

(i)         To inform Members of the details of the contract award made concerning the operation and management of the enquiry/information office at Wrexham bus station.

 

(ii)        To ensure sufficient resource is available to sustain, support and enhance the on-going operation of Wrexham bus station.