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Agenda, decisions and minutes

Executive Board
Tuesday, 13th March, 2018 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Jane Johnson  Committee Manager

Webcast: View the webcast

Items
No. Item

103.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this Meeting.  The following declarations were made:

 

Agenda Item 6 – Wrexham Deposit Local Development Plan (2013 – 2028)

Councillors Brian Cameron, Adrienne Jeorrett and Graham Rogers – Personal and Prejudicial – Communities First Cluster Board Member.  The Councillors remained in the meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct taking part in the discussion thereon.

Councillor Dana Davies – Personal – Parent of children attending a School mentioned in the report.  The Councillor remained in the meeting taking part in the discussion thereon.

Councillor Joan Lowe – Personal and Prejudicial – Land owner/applicant of land contained within the LDP.  The Councillor withdrew from the meeting for this item taking no part in the discussion and voting thereon.

 

 

104.

Confirmation of Minutes pdf icon PDF 91 KB

To sign as a correct record the Minutes of the Meeting held on 13 February 2018

Additional documents:

Decision:

RESOLVED – That the Minutes of the Meeting held on 13 February 2018 be signed as a correct record.

 

Minutes:

RESOLVED – That the Minutes of the Meeting held on 13 February 2018 be signed as a correct record.

 

105.

Allocation of Lead Member Responsibilities pdf icon PDF 77 KB

To note the report of the Leader of the Council

Additional documents:

Decision:

RESOLVED - That the appointment of Councillor Andrew Atkinson to the role of Lead Member for People – Youth Services and Anti-Poverty be noted with immediate affect.

 

Reason for decision

 

To provide information on the appointment of the new Lead Member and his respective responsibilities as appointed by the Leader of the Council for the remainder of the Municipal Year.

Minutes:

The Leader of the Council submitted a report (MP/02/18) to inform the Executive Board of a change in the Lead Members appointed by the Leader of the Council in accordance with Article 7.06 of the Council’s Constitution.

 

In introducing the report, the Lead Member paid tribute to Councillor Paul Rogers for the work he had undertaken during his time as Lead Member for People – Youth Services and Anti Poverty, and welcomed Councillor Andrew Atkinson to his first Executive Board Meeting.

 

RESOLVED - That the appointment of Councillor Andrew Atkinson to the role of Lead Member for People – Youth Services and Anti-Poverty be noted with immediate affect.

 

Reason for decision

 

To provide information on the appointment of the new Lead Member and his respective responsibilities as appointed by the Leader of the Council for the remainder of the Municipal Year.

106.

Wrexham Deposit Local Development Plan (2013 - 2028) pdf icon PDF 85 KB

To consider the report of the Lead Member for Organisation – Planning and Corporate Services

Additional documents:

Decision:

RESOLVED -

 

(i)         That the Deposit LDP (as detailed in Appendix 1 to report

HEP/13/18) be recommended to Council for approval to go out to public consultation.

 

(ii)        That the Head of Environment and Planning be authorised to make any additional minor wording and grammatical changes to the LDP Deposit Plan which may arise prior to consultation to ensure consistency with the ongoing LDP evidence base and national Planning Policy Wales (Edition 9 November 2016).

 

Reason for decisions

 

To enable the Council to meet the requirements of the Planning and Compulsory Purchase Act 2004 and to ensure that the Deposit Plan is consulted upon in line with the Delivery Agreement (2017).

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 103 above)

 

The Lead Member for Organisation – Planning and Corporate Services submitted a report (HEP/13/18) to present to Members the Deposit Local Development Plan for consideration and approval, and for recommendation to Full Council that the Deposit Plan be taken forward for public consultation in line with the timescales set out in the revised Delivery Agreement.

 

The Lead Member introduced the report, and with assistance from the Planning Policy Manager, responded to questions accordingly.  A detailed debate continued, and the following points were highlighted during the discussion:

 

·         Importance of taking the Plan forward for public consultation and allowing all parties to have the opportunity to express their views.

·         Concerns raised by a number of Members in relation to specific sites.

·         Tribute paid to the Lead Member, Members of the Planning Policy Panel and Officers for all their hard work in putting the Plan together.

·         Encouragement for members of the public to take part in the consultation.

·         Recognition that some of the sites contained within the Plan may require infrastructure improvements, Section 106 agreements and highway improvements.

·         Suggestion that one site identified in the Plan had a covenant which stated that no housing would be built on it – Officers advised that they would ascertain whether there were any restrictions on the site mentioned.

·         Clarification sought regarding the number of drop in sessions, and how visually impaired people could take part in the consultation.

·         Officers outlined the process for identifying the job growth figures contained within the Plan, and commented that it is a requirement to look at the amount of housing provided, the potential number of jobs, and the employment land requirement.  The policy outlined what was being done to protect existing employment land, and the Plan made provision for additional employment land on Wrexham Industrial Estate.  It was acknowledged that whilst there was no direct correlation between the amount of land and the number of jobs, the proposed Plan covered all situations.

·         Clarification sought in relation to Gypsy and Traveller sites.  Officers advised that there were currently two applications ongoing, the outcome of which could influence the allocations made in the LDP.  A number of sites had already been granted planning permission which had reduced the overall requirement.

·         Concerns expressed in relation to public transport, particularly regarding the lack of bus services to the Industrial Estate.  The Lead Member for Place – Environment and Transport advised that an All Member Workshop on Bus Services in Wrexham would be taking place on 20 March, to look at this in more detail, and steps to be taken in the future.  The Lead Member further advised that he was in regular discussions with Welsh Government regarding the situation and was due to meet with representatives to discuss regional bus services.

·         Anticipation that any expansion to the Industrial Estate would hopefully bring more employment opportunities, and therefore attract bus companies to introduce additional services.  It was also recognised  ...  view the full minutes text for item 106.

107.

Review of the Public Protection Out of Hours Standby Service pdf icon PDF 165 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED - That the Public Protection Out of Office Hours Standby Service be ceased from Monday 2 April 2018.

 

Reasons for decision

 

(i)      The service is no longer required as the issues raised are not genuine emergencies.

 

(ii)     To generate savings of £21,957 in 2018/19.

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (HEP/26/18) to inform Members of the reduction in demand for the Public Protection out of hours standby service and to recommend the service ceases from 2 April 2018.

 

The Lead Member presented the report and a discussion ensued.  The following points were raised:

 

·         Further information requested in relation to collaboration with other Authorities.

·         Clarification sought as to where the saving appeared within the Council’s budget.

·         Suggestion that there still appeared to be a demand for the service out of hours.  However, the Lead Member clarified that although calls were made outside of normal office hours, the nature of the calls were not urgent and could be dealt with during office hours.

 

RESOLVED - That the Public Protection Out of Office Hours Standby Service be ceased from Monday 2 April 2018.

 

Reasons for decision

 

(i)      The service is no longer required as the issues raised are not genuine emergencies.

 

(ii)     To generate savings of £21,957 in 2018/19.

108.

The Future Management of Football Pitches and Changing Room Facilities in Wrexham County Borough pdf icon PDF 49 KB

To consider the report of the Lead Member for Place – Environment and Transport

Additional documents:

Decision:

RESOLVED –

 

(i)         That the development of a partnership project led by Football Association of Wales (Trust), for the development of a series of new operating models for the management and future development of football in the County Borough be supported. This will include options for future arrangements for Wrexham County Borough Council’s own football pitches and pavilions.

 

(ii)        That the establishment of a partnership steering group with the Football Association of Wales (Trust), working with relevant key stakeholders, be supported.

 

(iii)       That the Lead Member for Place - Environment and Transport and the Lead Member for People – Youth Services and Anti-Poverty be appointed to represent the Authority on the Partnership Steering Group, supported by relevant Wrexham County Borough Council Officers.

 

Reasons for decisions

 

(i)         A strategic approach to the improvement of facilities for the sport should result in better football outcomes, stronger, more successful clubs, better facilities and more women and girls participating.

 

(ii)        Developing better football facilities in schools, in partnership with clubs and the Education Department and governing bodies, should encourage more young people to participate in the sport.

 

(iii)       A robust strategy for the management of football facilities will ensure a more resilient future for the game in Wrexham and the wider North Wales region.

Minutes:

The Lead Member for Place – Environment and Transport submitted a report (HEP/27/18) seeking approval for the development of new models for the management of football pitches and changing room facilities in Wrexham working in partnership with Football Association of Wales (Trust) to support grass roots football.

 

The Lead Member expressed his delight at the proposals to introduce a more strategic approach to the improvement of facilities which it was hoped would result in better football outcomes and stronger and more successful clubs.  Members echoed the remarks of the Lead Member and commented that they looked forward to hearing updates on how the project was progressing.

 

RESOLVED –

 

(i)         That the development of a partnership project led by Football Association of Wales (Trust), for the development of a series of new operating models for the management and future development of football in the County Borough be supported. This will include options for future arrangements for Wrexham County Borough Council’s own football pitches and pavilions.

 

(ii)        That the establishment of a partnership steering group with the Football Association of Wales (Trust), working with relevant key stakeholders, be supported.

 

(iii)       That the Lead Member for Place - Environment and Transport and the Lead Member for People – Youth Services and Anti-Poverty be appointed to represent the Authority on the Partnership Steering Group, supported by relevant Wrexham County Borough Council Officers.

 

Reasons for decisions

 

(i)         A strategic approach to the improvement of facilities for the sport should result in better football outcomes, stronger, more successful clubs, better facilities and more women and girls participating.

 

(ii)        Developing better football facilities in schools, in partnership with clubs and the Education Department and governing bodies, should encourage more young people to participate in the sport.

 

(iii)       A robust strategy for the management of football facilities will ensure a more resilient future for the game in Wrexham and the wider North Wales region.

109.

The Installation of Electric Charging Points across Wrexham County Borough pdf icon PDF 71 KB

To consider the report of the Lead Member for Place – Environment and Transport

Additional documents:

Decision:

RESOLVED - That the Head of Housing and Economy in consultation with the Lead Member for Environment and Transport be authorised to make the necessary arrangements for the procurement and delivery of a phased programme of works including:

 

a) Phase 1: installation of electric vehicle charging points funded through the carbon budget as outlined in 4.6; and

 

b) Phase 2: installation of electric vehicle charging points at sites of strategic importance as outlined in 4.8, subject to securing the necessary grant funding from the Welsh Government.

 

Reason for decision

 

To create a network of electric vehicle charging points across the County Borough, encompassing Council owned car parks and sites of strategic importance. To support the Council’s Priority area ‘PL2 – Pride in our Environment’ and ensure the Council demonstrates leadership in cutting carbon emissions and creating a sustainable organisation.

Minutes:

The Lead Member for Place – Environment and Transport submitted a report (HHE/12/18) to seek approval to install electric vehicle charging points as part of an initial two year phased programme of works.

 

RESOLVED - That the Head of Housing and Economy in consultation with the Lead Member for Environment and Transport be authorised to make the necessary arrangements for the procurement and delivery of a phased programme of works including:

 

a) Phase 1: installation of electric vehicle charging points funded through the carbon budget as outlined in 4.6; and

 

b) Phase 2: installation of electric vehicle charging points at sites of strategic importance as outlined in 4.8, subject to securing the necessary grant funding from the Welsh Government.

 

Reason for decision

 

To create a network of electric vehicle charging points across the County Borough, encompassing Council owned car parks and sites of strategic importance. To support the Council’s Priority area ‘PL2 – Pride in our Environment’ and ensure the Council demonstrates leadership in cutting carbon emissions and creating a sustainable organisation.

110.

Adult Social Care Policies pdf icon PDF 96 KB

To consider the report of the Lead Member for People – Health and Adult Social Care

Additional documents:

Decision:

RESOLVED - That the following policies be approved:

 

·         Interim Adult Safeguarding Policy

·         Deprivation of Liberty Safeguards Policy

·         Mental Capacity Act 2005 Policy

·         Direct Payments Policy

·         Occupational Therapy Statement of Purpose Equipment

·         Occupational Therapy Statement of Purpose Adaptations

 

Reasons for decisions

 

(i)         Interim Adult Safeguarding Policy (Appendix 1) – this policy is necessary for Adult Social Care pending the development of Welsh Government policy consistent with the Social Services and Well-being Act (Wales) 2014.

(ii)        Deprivation of Liberty Safeguards Policy (Appendix 2) – this policy is necessary to put into practise lessons learned from the Court of Protection and to manage the increased workload from the Cheshire West Judgement.

(iii)       Mental Capacity Act 2005 Policy (Appendix 3) – this policy is necessary to more effectively embed the principles of the Mental Capacity Act 2005 into practise.

(iv)      Direct Payments Policy (Appendix 4) – this policy is a new regional policy.

(v)       Occupational Therapy Statement of Purpose Equipment (Appendix 5) – this policy sets out clearly the range of equipment provided.

(vi)      Occupational Therapy Statement of Purpose Adaptations (Appendix 6) – this policy sets out clearly the range of adaptations provided and improves timeliness of the service.

 

Minutes:

The Lead Member for People – Health and Adult Social Care submitted a report (HASC/05/17) seeking approval for a number of new policies.

 

RESOLVED - That the following policies be approved:

 

·         Interim Adult Safeguarding Policy

·         Deprivation of Liberty Safeguards Policy

·         Mental Capacity Act 2005 Policy

·         Direct Payments Policy

·         Occupational Therapy Statement of Purpose Equipment

·         Occupational Therapy Statement of Purpose Adaptations

 

Reasons for decisions

 

(i)         Interim Adult Safeguarding Policy (Appendix 1) – this policy is necessary for Adult Social Care pending the development of Welsh Government policy consistent with the Social Services and Well-being Act (Wales) 2014.

(ii)        Deprivation of Liberty Safeguards Policy (Appendix 2) – this policy is necessary to put into practise lessons learned from the Court of Protection and to manage the increased workload from the Cheshire West Judgement.

(iii)       Mental Capacity Act 2005 Policy (Appendix 3) – this policy is necessary to more effectively embed the principles of the Mental Capacity Act 2005 into practise.

(iv)      Direct Payments Policy (Appendix 4) – this policy is a new regional policy.

(v)       Occupational Therapy Statement of Purpose Equipment (Appendix 5) – this policy sets out clearly the range of equipment provided.

(vi)      Occupational Therapy Statement of Purpose Adaptations (Appendix 6) – this policy sets out clearly the range of adaptations provided and improves timeliness of the service.

 

111.

Presiding Chair

Additional documents:

Minutes:

The Leader vacated the Chair and the Vice-Chair, Councillor Hugh Jones, presided over the next items on the Agenda to enable the Leader to present Agenda Items 11 to 13 in his capacity as Lead Member for Organisation – Finance, Performance, Health and Safety and Governance.

 

(Councillor Hugh Jones in the Chair)

112.

Commissioning, Procurement and Contract Management Strategy - 1 April 2018 - 31 March 2021 pdf icon PDF 105 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the Commissioning Procurement and Contract Management Strategy 1 April 2018 – 31 December 2021 be approved.

 

Reasons for decision

 

(i)         To enable the Council to have a clear Strategy as to how it undertakes its commissioning procurement and contract management activities.

 

(ii)        To enable the Council to adopt the principles of the Welsh Procurement Policy Statement and obligations placed upon it by the Future Generations Act, the Social Services and Well Being Act, Procurement Legislation and the Welsh Government Code of Practice Ethical Employment in Supply Chains.

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HF/17/18) seeking approval of the Commissioning, Procurement and Contract Management Strategy 1 April 2018 – 31 March 2021.

 

The Lead Member presented the report and a discussion ensued.  The following points were raised:

 

·         Disappointment that there didn’t appear to be a target to increase local or Welsh procurement.

·         Importance of ensuring that local businesses were supported in order to benefit the local economy.

·         Acknowledgement that national suppliers for energy, waste, transport etc. had an impact on the proportion of suppliers classified as local.

·         Confirmation that Officers ensure that procurement is robust and measurable.  Members noted that the Team would be developing an action plan which it was felt might be something for Scrutiny to become involved with.

·         Suggestion that an All Member Workshop be arranged so that Members could be provided with an explanation of the legislation and what freedom the Council has in terms of local procurement.

 

RESOLVED - That the Commissioning Procurement and Contract Management Strategy 1 April 2018 – 31 December 2021 be approved.

 

Reasons for decision

 

(i)         To enable the Council to have a clear Strategy as to how it undertakes its commissioning procurement and contract management activities.

 

(ii)        To enable the Council to adopt the principles of the Welsh Procurement Policy Statement and obligations placed upon it by the Future Generations Act, the Social Services and Well Being Act, Procurement Legislation and the Welsh Government Code of Practice Ethical Employment in Supply Chains.

 

113.

Revised Occupational Road Risk Policy pdf icon PDF 113 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the revised Occupational Road Risk Policy be approved.

 

Reasons for decision

 

(i)           To meet the requirements of the Council’s duties under health and safety law for on-the-road work activities and the requirements under road traffic law, eg the Road Traffic Act and the Road Vehicles (Construction and Use) Regulations, which are administered by the Police, and other agencies such as the Driver and Vehicle Standards Agency (DVSA). 

 

(ii)          To implement actions identified by the Internal Audit report (2017-30) on Occupational Road Risk. This relates to the Council’s Principal Risk Register which includes risk PR16/01 - There is a risk that those to whom the Council owes a duty of care suffer a preventable death, serious injury or serious abuse.

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HF/18/18) seeking approval for the revised Occupational Road Risk Policy.

 

RESOLVED - That the revised Occupational Road Risk Policy be approved.

 

Reasons for decision

 

(i)           To meet the requirements of the Council’s duties under health and safety law for on-the-road work activities and the requirements under road traffic law, eg the Road Traffic Act and the Road Vehicles (Construction and Use) Regulations, which are administered by the Police, and other agencies such as the Driver and Vehicle Standards Agency (DVSA). 

 

(ii)          To implement actions identified by the Internal Audit report (2017-30) on Occupational Road Risk. This relates to the Council’s Principal Risk Register which includes risk PR16/01 - There is a risk that those to whom the Council owes a duty of care suffer a preventable death, serious injury or serious abuse.

 

114.

Forward Work Programme pdf icon PDF 74 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED – That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.

 

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HCCS/25/18) to approve the current list of items included in the Forward Work Programme for the period April 2018 to July 2018.

 

RESOLVED – That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.