Wrexham Council homepage

Advertising

Agenda, decisions and minutes

Executive Board
Tuesday, 10th April, 2018 10.00 am

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Jane Johnson  Committee Manager

Webcast: View the webcast

Items
No. Item

115.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were submitted on behalf of Councillors David A Bithell and Terry Evans.

116.

Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting

Additional documents:

Minutes:

Members were reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare any interests in relation to any of the business to be transacted at this Meeting.  The following declarations were made:

 

Agenda Item 5 – Proposal to Consult on the Setting Up of a 210 Place Welsh Medium Primary School – Consultation Feedback

Councillor Adrienne Jeorrett – Personal and Prejudicial - School Governor.  The Councillor remained in the meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct taking part in the discussion thereon.

 

Agenda Item 6 – Ceiriog Valley Federation – Consultation Feedback

Councillor Frank Hemmings – Personal - School Governor.  The Councillor remained in the meeting taking part in the discussion thereon.

 

Agenda Item 8 – Tenant and Leaseholder Participation Strategy 2018 – 2021

Councillors Andrew Atkinson and William Baldwin – Personal - Members of Wrexham Tenant and Member Partnership.  The Councillors remained in the meeting and claimed an exemption under Paragraph 12(2) of the Members’ Code of Conduct taking part in the discussion and voting thereon.

117.

Confirmation of Minutes pdf icon PDF 97 KB

To sign as a correct record the Minutes of the Meeting held on 13 March 2018

Additional documents:

Decision:

RESOLVED – That the Minutes of the Meeting held on 13 March 2018 be signed as a correct record.

Minutes:

RESOLVED – That the Minutes of the Meeting held on 13 March 2018 be signed as a correct record.

118.

Variation in Order of Agenda

Additional documents:

Minutes:

RESOLVED – That Agenda Items 7 – Wrexham Public Services Board Well-being Plan 2018-2023 and 8 – Tenant and Leaseholder Participation Strategy 2018 - 2021 be brought forward for consideration at this time.

119.

Wrexham Public Services Board Well-being Plan 2018 - 2023 pdf icon PDF 144 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED -

 

(i)         To recommend to Council that the Wrexham PSB Well-being Plan 2018 to 2023 be approved.

 

(ii)        That progress of the PSB Well-being Plan be scrutinised by the Customers, Performance, Resources and Governance Scrutiny Committee on an annual basis.

 

Reasons for decisions

 

(i)         To enable Wrexham PSB and Wrexham WCBC to meet the requirements of the Welsh Government statutory guidance “SPSF 3: Collective role (Public Services Boards) Shared Purpose: Shared Future Statutory guidance on the Well-being of

Future Generations (Wales) Act 2015” approval is needed by Council in order to publish the well-being plan by May 2018.

 

(ii)        The statutory guidance states that each PSB will carry out an annual review of their plan showing their progress and that the relevant Local Authority will scrutinise the PSB’s progress.

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (CE/01/18) asking the Board to recommend to Council that the Wrexham Public Service Board (PSB) Well-being Plan 2018 – 2023 be approved.

 

RESOLVED -

 

(i)         To recommend to Council that the Wrexham PSB Well-being Plan 2018 to 2023 be approved.

 

(ii)        That progress of the PSB Well-being Plan be scrutinised by the Customers, Performance, Resources and Governance Scrutiny Committee on an annual basis.

 

Reasons for decisions

 

(i)         To enable Wrexham PSB and Wrexham WCBC to meet the requirements of the Welsh Government statutory guidance “SPSF 3: Collective role (Public Services Boards) Shared Purpose: Shared Future Statutory guidance on the Well-being of

Future Generations (Wales) Act 2015” approval is needed by Council in order to publish the well-being plan by May 2018.

 

(ii)        The statutory guidance states that each PSB will carry out an annual review of their plan showing their progress and that the relevant Local Authority will scrutinise the PSB’s progress.

120.

Tenant and Leaseholder Participation Strategy 2018 - 2021 pdf icon PDF 120 KB

To consider the report of the Lead Member for Place - Housing

Additional documents:

Decision:

RESOLVED –

 

(i)         That the Tenant and Leaseholder Participation Strategy 2018- 2021 be approved.

 

(ii)        That the Lead Member for Place – Housing and the Head of Housing and Economy be authorised to develop a new governance framework for tenant and leaseholder engagement, to be agreed by the Executive Board.

 

Reason for decision

 

To ensure that the Tenant and Leaseholder Participation Strategy is implemented to support and encourage tenant and leaseholder engagement.  Executive Board needs to approve the proposed Strategy as the decision making body.           

 

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 116 above)

 

The Lead Member for Place – Housing submitted a report (HHE/17/18) to seek approval for the adoption of the proposed Tenant and Leaseholder Participation Strategy 2018 – 2021.

 

RESOLVED –

 

(i)         That the Tenant and Leaseholder Participation Strategy 2018- 2021 be approved.

 

(ii)        That the Lead Member for Place – Housing and the Head of Housing and Economy be authorised to develop a new governance framework for tenant and leaseholder engagement, to be agreed by the Executive Board.

 

Reason for decision

 

To ensure that the Tenant and Leaseholder Participation Strategy is implemented to support and encourage tenant and leaseholder engagement.  Executive Board needs to approve the proposed Strategy as the decision making body.           

 

121.

Proposal to Consult on the Setting Up of a 210 Place Welsh Medium Primary School - Consultation Feedback pdf icon PDF 208 KB

To consider the report of the Lead Member for People - Education

Additional documents:

Decision:

RESOLVED –

 

(i)        That the consultation feedback contained in report HEd/07/18 be noted.

 

(ii)       That Officers be given approval to proceed to publish a statutory notice (as detailed in Appendix 1 to report HEd/07/18), regarding the creation of a new Welsh medium primary school. 

 

            The notice seeks to establish a seed school to accommodate 105 pupils (15 pupils per year group) at the current Hafod y Wern Infant site and then to move to a permanent site to accommodate 210 pupils (30 pupils per year group).  The first year of entry would be September 2019 for Nursery (15 places) and Reception (15 places) classes only.

 

            The annual admission number will remain at 15 places per year group whilst located at the temporary site and increased to 30 places when the school is relocated to its permanent site.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         There is continued demand for Welsh medium places within Wrexham. Whilst we are meeting current demand, further growth is projected.

 

(ii)        The Welsh in Education Strategic Plan identifies the growth in Welsh medium and the Welsh Government’s aims for 1 million Welsh speakers by 2050.

 

(iii)       An opportunity has arisen where we can meet the additional demand using current school estate stock rather than waiting on Band B of 21st Century Schools which does not begin as a programme until April 2019.

 

(iv)      Due to the requirement to post statutory notices during April 2018, in order to ensure  increased places for admissions from September 2019, it is necessary that these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 116 above)

 

The Lead Member for People – Education submitted a report (HEd/07/18) to provide feedback on the recent consultation relating to the creation of a new Welsh Medium Primary School to accommodate 210 pupils, and to seek approval to publish the relevant Statutory Notices and the Post Consultation Report.

 

The Lead Member introduced the report, and with assistance from the Head of Education, responded to questions accordingly.  A detailed debate ensued, and the following points were highlighted during the discussion:

 

·         Confirmation that the proposals being put forward were in response to the demands of parents to increase the provision of Welsh education.

·         The Welsh in Education Strategic Plan identified the growth in Welsh medium and the Welsh Government’s aims for 1 million Welsh speakers by 2050.

·         Recognition that there were a number of planning concerns in relation to parking and access which would be considered and dealt with as part of the planning application process.

·         Assurances that concerns expressed in relation to the infrastructure of the site would be considered, and confirmation by the Lead Member that a consultation exercise would be undertaken prior to any planning application being submitted.

·         Confirmation that expanding primary schools was a difficult process and was better achieved through a phased transition period in order to maintain the ethos of the School.

·         The biggest indicator of demand was based on parental preference, although demographics was also considered.

·         Assurance by the Lead Member that the Authority were committed to geographically spreading the provision of welsh medium education across the County Borough in order to provide a choice to as many parents as possible.

 

RESOLVED –

 

(i)        That the consultation feedback contained in report HEd/07/18 be noted.

 

(ii)       That Officers be given approval to proceed to publish a statutory notice (as detailed in Appendix 1 to report HEd/07/18), regarding the creation of a new Welsh medium primary school. 

 

            The notice seeks to establish a seed school to accommodate 105 pupils (15 pupils per year group) at the current Hafod y Wern Infant site and then to move to a permanent site to accommodate 210 pupils (30 pupils per year group).  The first year of entry would be September 2019 for Nursery (15 places) and Reception (15 places) classes only.

 

            The annual admission number will remain at 15 places per year group whilst located at the temporary site and increased to 30 places when the school is relocated to its permanent site.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         There is continued demand for Welsh medium places within Wrexham. Whilst we are meeting current demand, further growth is projected.

 

(ii)        The Welsh in Education Strategic Plan identifies the growth in Welsh medium and the Welsh Government’s aims for 1 million Welsh speakers by 2050.

 

(iii)       An opportunity has arisen where we  ...  view the full minutes text for item 121.

122.

Ceiriog Valley Federation - Consultation Feedback pdf icon PDF 207 KB

To consider the report of the Lead Member for People - Education

Additional documents:

Decision:

RESOLVED -

 

(i)        That the consultation feedback, as detailed in report HEd/09/18, be noted.

 

(ii)       That Officers be given approval to proceed to publish a statutory notice (as detailed in Appendix 1 to report HEd/09/18) regarding the closure of Pontfadog.

 

            The notice seeks to close Ysgol Pontfadog, the last intake at Nursery and Reception being September 2018 and the closure from the end of the academic year 22 July 2019.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         Having explored the options available to the Federation to ensure sustainability in the immediate future, providing the most effective and efficient Education services to the pupils of the Ceiriog Valley.  Members are asked to consider the responses received and the resulting recommendations.

 

(ii)        There is a growing Welsh medium demand in the valley and the English medium numbers are dropping as a consequence at both Pontfadog and within the Cynddelw English medium stream.

 

(iii)      There are currently just 18 pupils accessing Pontfadog.  This model is not sustainable.  There is a requirement to make teaching and learning as effective and as efficient as possible whilst enhancing the learning experiences of the pupils in larger social groups.

 

(iv)      Due to the requirement to post statutory notices during May 2018, in order to use the changes to admissions from September 2019, it is necessary that these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Minutes:

(Members declarations of interest in relation to this item are set out in Minute 116 above)

 

The Lead Member for People – Education submitted a report (HEd/09/18) to provide feedback on the recent consultation relating to the Ceiriog Valley Foundation of Schools; to seek approval to proceed with Option 3 as detailed in the report; and to seek approval to publish the relevant Statutory Notices and the Post Consultation Report.

 

The Lead Member presented the report and a discussion ensued.  The following points were raised:

 

·         Comments by the Lead Member that whilst he was committed to schools located in rural settings, it was recognised that the cost of educating children in these schools exceeded the cost of schools in an urban setting due to the economies of scale.

·         Importance of ensuring value for taxpayer’s money whilst making sure schools are organised in a financially sustainable way.

·         Concerns raised by the local Member in relation to the public consultation which he felt contained inaccurate information, the lack of information contained within the community impact assessment, the omission of a response to the consultation by Glyntraian Community Council, and the apparent lack of a full impact assessment regarding the provision of special educational needs.

·         Clarification sought in relation to covenants on the Pontfadog site.

·         Confirmation that Officers were seeking that the item be dealt with as an urgent item of business in accordance with Standing Order 43(1) of the Council’s Standing Orders in order to ensure that the statutory notices were published in sufficient time to allow changes to admissions from September 2019.

·         Satisfaction that the School Organisation Code had been adhered to.

·         Concern at the possible risk of pupils moving to Schools that were out of County if Ysgol Pontfadog closed.

·         Clarification sought in relation to the impact on welsh medium education for those pupils attending Ysgol Pontfadog.

 

RESOLVED -

 

(i)        That the consultation feedback, as detailed in report HEd/09/18, be noted.

 

(ii)       That Officers be given approval to proceed to publish a statutory notice (as detailed in Appendix 1 to report HEd/09/18) regarding the closure of Pontfadog.

 

            The notice seeks to close Ysgol Pontfadog, the last intake at Nursery and Reception being September 2018 and the closure from the end of the academic year 22 July 2019.

 

(iii)      That these matters be dealt with as an urgent item of business in accordance with Standing Order 43 (1) of the Council’s Standing Orders.

 

Reasons for decisions

 

(i)         Having explored the options available to the Federation to ensure sustainability in the immediate future, providing the most effective and efficient Education services to the pupils of the Ceiriog Valley.  Members are asked to consider the responses received and the resulting recommendations.

 

(ii)        There is a growing Welsh medium demand in the valley and the English medium numbers are dropping as a consequence at both Pontfadog and within the Cynddelw English medium stream.

 

(iii)      There are currently just 18 pupils accessing Pontfadog.  ...  view the full minutes text for item 122.

123.

Budget Process pdf icon PDF 82 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the timetable for developing the 2019/20 budget, as detailed in report HF/39/18, be approved.

 

Reason for decision

 

To provide a clear timetable for the preparation of the 2019/20 budget and 2020/21 savings proposals to meet the legal requirements and timescales.

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HF/39/18) to outline the process and timetable for the production of the 2019/20 Revenue Budget.

 

The Lead Member introduced the report and drew Members’ attention to the main points contained with it.  During discussions, the following points were raised:

 

·         Correction to Appendix 1 of the report which stated within the budget timetable that the date of the Executive Board Meeting was 12 September 2018 instead of 11 September 2018.

·         Request for further in-depth information and potential savings made by other Authorities and social enterprises as examples of good practice.  In response, Officers advised that information regarding savings made by other Authorities would be circulated prior to the Budget workshop in April. 

·         Members were reminded that they could put forward suggestions for budget proposals at any time.

·         Assurances sought that Members would receive feedback following the public consultation on the budget.

 

RESOLVED - That the timetable for developing the 2019/20 budget, as detailed in report HF/39/18, be approved.

 

Reason for decision

 

To provide a clear timetable for the preparation of the 2019/20 budget and 2020/21 savings proposals to meet the legal requirements and timescales.

 

124.

Forward Work Programme pdf icon PDF 52 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED - That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.

Minutes:

The Lead Member for Organisation – Finance, Performance, Health and Safety and Governance submitted a report (HCCS/31/18) asking Members to approve the current list of items included in the Forward Work Programme for the period May 2018 to August 2018.

 

RESOLVED - That the Forward Work Programme be approved.

 

Reason for decision

 

To approve the current list of items included in the Forward Work Programme.