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Agenda, decisions and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Helen Coomber  Committee Manager

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Minutes:

An apology for absence was submitted on behalf of Councillor Phil Wynn.

 

2.

Confirmation of Minutes pdf icon PDF 85 KB

To sign as a correct record the Minutes of the Meeting held on 14 May 2019

Additional documents:

Minutes:

RESOLVED – That the Minutes of the Meeting held on 14 May 2019 be signed as a correct record.

 

3.

Presiding Chair

Additional documents:

Minutes:

The Leader vacated the Chair, and the Vice-Chair, Councillor Hugh Jones, presided over the next items on the Agenda to enable the Leader to present Agenda items 5 and 9 in his capacity as Lead Member for Organisation – Finance, Performance, Health and Safety and Governance.

 

(Councillor Hugh Jones in the Chair)

 

4.

Allocation of Lead Member Responsibilities pdf icon PDF 98 KB

To note the report of the Leader of the Council

Additional documents:

Decision:

RESOLVED - That Members note the allocation, with immediate effect, of Lead Responsibilities to the Members of the Executive Board as detailed in report MP/01/19.

 

Reason for decision

 

(i)         To provide information on Lead Members and their respective responsibilities appointed by the Leader of the Council for the remainder of the Municipal Year.

Minutes:

The Lead Member for Organisation - Finance, Performance, Health & Safety and Governance submitted a report (MP/01/19) to inform Members of the Lead Members appointed by the Leader of the Council in accordance with Article 6.5.2 of the Council’s Constitution and to provide details of each Lead Member’s area of responsibility.  Members were advised that Libraries would now be included in the portfolio of the Lead Member for People – Youth Services and Anti-Poverty.

 

RESOLVED - That subject to the aforementioned amendment, Members note the allocation, with immediate effect, of Lead Responsibilities to the Members of the Executive Board as detailed in report MP/01/19.

 

Reason for decision

 

(i)         To provide information on Lead Members and their respective responsibilities appointed by the Leader of the Council for the remainder of the Municipal Year.

5.

Variation in Order of Agenda

Additional documents:

Minutes:

RESOLVED – That Agenda Item 9 – Approval of the Executive Scheme of Delegation and appointment of Members to Committees, Sub-Committees, Panels and Work Groups be brought forward and taken at this time.

 

6.

Approval of the Executive Scheme of Delegation and Appointment of Members to Committees, Sub-Committees, Panels and Working Groups pdf icon PDF 39 KB

To consider the report of the Lead Member for Organisation – Finance, Performance, Health & Safety and Governance

Additional documents:

Decision:

RESOLVED –

 

(i)         That the Executive Scheme of Delegation incorporated in Section 13 of the Council’s Constitution be approved.

 

(ii)        That the size and political balance (where appropriate) of the Statutory Groups, as set out in Appendix 1 to report COGC/25/19, and the appointment of Members to those seats so as to give effect to the wishes of the Political Groups to which the seats are allocated be agreed.

 

(iii)       That the size and political balance (where appropriate) of the Executive Board Sub-Committees and Non-Statutory Groups set out in Appendix 2 to report COGC/25/19, and the appointment of Members to those seats so as to give effect to the wishes of the Political Groups to which the seats are allocated be agreed.

 

(iv)       That this matter be dealt with as an urgent item of business in accordance with Section 5 (Rule 5.8.10) of the Council’s Constitution.

 

Reasons for decisions

 

(i)         To formally approve the executive scheme of delegation contained in the newly adopted Council Constitution.

 

(ii)        To agree the appointment of Members to the Statutory and Non-Statutory Groups established by the Executive Board.

 

(iii)       The reason for urgency is to allow these bodies to operate immediately.

Minutes:

The Lead Member for Organisation – Finance, Performance, Health & Safety and Governance submitted a report (COGC/25/19) asking Members to approve the Executive Scheme of Delegation and to consider the continuation and the appointment of Members to the Statutory and Non-Statutory Groups which fall to be reconstituted by the Executive Board.

 

RESOLVED –

 

(i)         That the Executive Scheme of Delegation incorporated in Section 13 of the Council’s Constitution be approved.

 

(ii)        That the size and political balance (where appropriate) of the Statutory Groups, as set out in Appendix 1 to report COGC/25/19, and the appointment of Members to those seats so as to give effect to the wishes of the Political Groups to which the seats are allocated be agreed.

 

(iii)       That the size and political balance (where appropriate) of the Executive Board Sub-Committees and Non-Statutory Groups set out in Appendix 2 to report COGC/25/19, and the appointment of Members to those seats so as to give effect to the wishes of the Political Groups to which the seats are allocated be agreed.

 

(iv)      That Group Leaders and Non-aligned Members notify the Head of Corporate and Customer Services of nominations to any outstanding vacant seats within 7 days of the date of this meeting.

 

(v)        That this matter be dealt with as an urgent item of business in accordance with Section 5 (Rule 5.8.10) of the Council’s Constitution.

 

Reasons for decisions

 

(i)         To formally approve the executive scheme of delegation contained in the newly adopted Council Constitution.

 

(ii)        To agree the appointment of Members to the Statutory and Non-Statutory Groups established by the Executive Board.

 

(iii)       The reason for urgency is to allow these bodies to operate immediately.

 

(Councillor Mark Pritchard in the Chair)

7.

Welsh Language Annual Monitoring Report 2018-19 pdf icon PDF 55 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED - That the 2018/19 Welsh Language Annual Monitoring Report be approved.

 

Reasons for decision

 

(i)         To ensure that the Council carries out its duties with regard to the     Welsh language as outlined in its Welsh Language Standards.

 

(ii)        To enable the Welsh Language Annual Monitoring Report for 2018/19 to be published on its website as required by the Language Commissioner in accordance with Standards 158, 164 and 170.

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (COGC/15/19) to seek approval for the Council’s Welsh Language Annual Monitoring Report for 2018/19 prior to it being published on the Council’s website.

 

During consideration of the report, the following points were highlighted:

 

·         Importance of ensuring that future reports demonstrate compliance with final determinations.

·         Acknowledgement that this report related to historic information (2018/19) and therefore contained references to the previous management structure.

 

RESOLVED - That the 2018/19 Welsh Language Annual Monitoring Report be approved.

 

Reasons for decision

 

(i)         To ensure that the Council carries out its duties with regard to the     Welsh language as outlined in its Welsh Language Standards.

 

(ii)        To enable the Welsh Language Annual Monitoring Report for 2018/19 to be published on its website as required by the Language Commissioner in accordance with Standards 158, 164 and 170.

8.

Pontcysyllte Aqueduct and Canal Management Plan pdf icon PDF 65 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED -  That Members endorse the Pontcysyllte Aqueduct and Canal World Heritage Site Management Plan 2019–2029 to enable Wrexham County Borough Council as one of the partners on the World Heritage Site Strategic Board to approve its submission to the Welsh Ministers and the UK Governments Department of Digital Culture, Media and Sport.

 

Reason for decision

 

(i)         To provide a clear framework for decision-making by the four partner organisations involved in Management of the World Heritage Site and its surrounding buffer Zone namely the Canal & River Trust, Denbighshire County Council, Shropshire Council and Wrexham County Borough Council.

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (COHE/11/19) asking Members to endorse the Pontcysyllte Aqueduct and Canal Management Plan prior to its submission by the World Heritage Site Board to the Welsh Ministers and the Department of Digital Culture, Media and Sport (DCMS).

 

The Lead Member presented the report and a discussion took place.  The following points were raised during the debate:

 

·         Acknowledgement that whilst it was welcome news that the site was becoming increasingly popular with tourists, it was impacting on localised traffic problems.

·         Importance of ensuring the surrounding area was protected in terms of tourism, planning and environment.

·         Recognition that a lack of appropriate car parking and lack of appropriate signage needed to be addressed.

 

RESOLVED -  That Members endorse the Pontcysyllte Aqueduct and Canal World Heritage Site Management Plan 2019–2029 to enable Wrexham County Borough Council as one of the partners on the World Heritage Site Strategic Board to approve its submission to the Welsh Ministers and the UK Governments Department of Digital Culture, Media and Sport.

 

Reason for decision

 

(i)         To provide a clear framework for decision-making by the four partner organisations involved in Management of the World Heritage Site and its surrounding buffer Zone namely the Canal & River Trust, Denbighshire County Council, Shropshire Council and Wrexham County Borough Council.

9.

Consultation for the Council Plan 2020-22 pdf icon PDF 42 KB

To consider the report of the Lead Member for People – Communities, Partnerships, Public Protection and Community Safety

Additional documents:

Decision:

RESOLVED –

 

(i)         That a consultation to help inform next years’ Council Plan and future budgets be approved.

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Section 5 (Rule 5.8.10) of the Council’s Constitution.

 

Reason for decision

 

(i)         To involve the public in helping to define activities to achieve our well-being objectives. Involvement is one of the five ways of working as required in the Well-Being of Future Generations Act (Wales) 2015.

 

ii)         To enable the consultation to commence on 12 June 2019.

Minutes:

The Lead Member for People – Communities, Partnerships, Public Protection and Community Safety submitted a report (CE/05/19) to seek approval for the proposed consultation for the Council Plan 2020-22.

 

During consideration of the report, Members collectively pointed out the importance of encouraging residents and communities to engage with the consultation to ensure that the plan reflects their aspirations for the future.

 

RESOLVED –

 

(i)         That a consultation to help inform next years’ Council Plan and future budgets be approved.

 

(ii)        That this matter be dealt with as an urgent item of business in accordance with Section 5 (Rule 5.8.10) of the Council’s Constitution.

 

Reason for decision

 

(i)         To involve the public in helping to define activities to achieve our well-being objectives. Involvement is one of the five ways of working as required in the Well-Being of Future Generations Act (Wales) 2015.

 

ii)         To enable the consultation to commence on 12 June 2019.