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Agenda and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Council Chamber, Guildhall

Contact: Suzanne Price  Scrutiny Facilitator


No. Item


Apologies for absence

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Apologies for absence were submitted on behalf of Councillors Trevor Bates, Sonia Benbow-Jones, Hugh Jones and John Pritchard.


Confirmation of Minutes pdf icon PDF 202 KB

To sign as a correct record the Minutes of the Meeting held on 24 July 2019

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AGREED – That the Minutes of the Meeting held on 24 July 2019 be signed as a correct record.



Work Programme pdf icon PDF 41 KB

To consider the report of the Chief Officer Governance and Customer

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The Chief Officer Governance & Customer submitted a report (COGC/34/19s) to assist the Committee in agreeing its work programme for the coming year.


Noting that there were no items of business scheduled for the October meeting the Chair suggested that the meeting slot be used to enable members of the Committee to visit the Council’s Contact Centre given the Committee’s focus on customer service.


AGREED – That the Work Programme as outlined in report COGC/34/19s be agreed, subject to the aforementioned.


Wrexham Public Services Board (PSB) pdf icon PDF 346 KB

To consider the report of the Chief Officer Governance and Customer

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The Chief Officer Governance & Customer submitted a report (COGC/35/19s) to receive and consider Wrexham Public Services Board’s (PSB) Annual Report, which had been sent to the scrutiny committee in accordance with legislation and the agreed protocol ‘Wrexham Public Services Board, Accountability and Scrutiny’.  In addition, the report enabled the committee to consider, with the PSB, the role of the scrutiny committee in relation to the PSB and to agree the focus of future scrutiny.


The Chair welcomed Lyndsey Rawlinson (Chair of the PSB), Michael Cantwell (WCBC) and Rob Smith (BCUHB) to the meeting.  The Scrutiny Facilitator provided Members with an overview of the legislative background to the scrutiny of the PSB.  Thereafter the PSB Chair gave an introduction to the Committee highlighting in particular:

- the long term vision of the PSB and the work being undertaken by partners

- the 15 priorities contained in the 5 year Wellbeing Plan and the areas of initial focus

- the importance of sustainability, committed partnership working and embedding the 5 ways of working across partner organisations

- the value in sharing experiences across the 19 PSBs in Wales

- funding matters


The Chair invited members to ask questions of the officers present.  In debate the following matters were raised:


·         Acknowledged that the work of the PSB was in its infancy.

·         The barriers arising from differing procurement processes across partner organisations.  This was an issue that the PSB were committed to addressing.

·         Noted that Welsh Government grant funding was available for specific regional projects.

·         The need to work with the Welsh Government and across organisations to ensure that funding streams were fully and efficiently utilised was stressed.

·         Noted that the part of the role of the Wrexham PSB was to create conditions for effective collaborative working to meet the aims of the Wellbeing Plan.

·         As the priorities of the PSB change different partner representatives needed to be in attendance at different times.  It was noted that a principle of equality of membership remained across the PSB partner organisations.  The Chair of the PSB provided assurance that those in attendance at PSB meetings were committed.

·         Assurance was sought that there were appropriate mechanisms for partners to feedback to their respective organisations on the work of the PSB.  The Chair of the PSB acknowledged that this needed to be done more effectively.

·         The need to identify areas of similarity across PSBs regionally in order to try to reduce potential duplication and to enable opportunities for PSBs to learn from each other.  The PSB Chair advised the Committee that she and several members sat on more than one PSB.

·         The importance of embedding new ways of working into partner organisations to ensure long term sustainability.  The PSB Chair confirmed that this issue continued to be raised with the Commissioner.

·         The need to evaluate in monetary terms the cost to each organisation in supporting the PSB.

·         Requested that more dialogue be undertaken with Community Councils to enable them to feed into the work of the PSB in  ...  view the full minutes text for item 14.