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Agenda and minutes

With effect from 1 April 2016 Agenda and Minutes will be available in both Welsh and English. Reports are working documents and produced in English only in accordance with Welsh Language Standard 41 of this Council’s Final Compliance Notice from the Welsh Language Commissioner.

Venue: Meeting Room 1, Guildhall

Contact: Suzanne Price  Scrutiny Facilitator

No. Item


Apologies for absence


Apologies for absence were submitted on behalf of Councillors Russell Gilmartin and Rondo Roberts.


Declarations of personal interests, if any

Members are reminded of their responsibility, under Paragraph 11 of the Members’ Code of Conduct, to declare the existence and nature of any personal interest in respect of any of the business to be transacted at this meeting


There were no declarations of personal interest.


Confirmation of Minutes pdf icon PDF 90 KB

To sign as a correct record the Minutes of the Meeting held on 18 July 2018.


Correction to Minutes: 

Minute14, Domiciliary Care Staff Survey:   Amend sentence to:  a Member expressed concern that 49% of staff felt they have insufficient time to read and understand Staff Delivery Plans.


AGREED – That subject to the above, the Minutes of the meeting held on 18 July be assigned as a correct record.


Matter Arising:

Minute 15, Police and Community Support Officers:   A Member requested an update on the progress made by North Wales Police on the implementation of a dedicated e-mail address for Councillors and members of the public to report policing issues within their communities.  The Chair agreed to follow up this matter.


Work Programme pdf icon PDF 138 KB

To consider the report of the Head of Finance


The Head of Finance submitted a report (HF/103/18s) to assist the Committee in considering its Work Programme for the coming year.


The Scrutiny Facilitator introduced the report and advised Members that the items identified for further scrutiny at the previous meeting had been provisionally scheduled into the draft Work Programme, a copy of which was attached at Appendix 1 to the report.  Representatives of Betsi Cadwaladr University Health Board will be attending the October 2018 meeting of this Committee.  Areas for discussion at the meeting have already been agreed and therefore the Committee would not be submitting additional questions in advance. 


The Chair reported that following the tour of HMP Berwyn on Monday, 17 September, 2018, the Project Director of the HMP Berwyn  had indicated a willingness to attend a meeting this Scrutiny Committee and discussions were taking place to facilitate such a meeting.


AGREED – That the report be noted and the draft Work Programme attached at Appendix 1 to report HF/103s be approved.


Review of Day and Employment Services Disability Services pdf icon PDF 166 KB

To consider the report of the Lead Member for People – Health and Adult Social Care.

Additional documents:


The Lead Member for People – Health and Adult Social Care submitted a report (HASC/08/18s) which provided Members with the feedback received and learning from the formal consultation with individuals, their families / carers and staff in regard to Phase 1 and 2 of a three phase approach on the reshaping of day and work opportunities.


The Lead Member introduced the report and commented that the proposed modernisation of day and work opportunity services, including investment in community based services, is required to deliver more flexible and sustainable person centred quality services that are fit for purpose and make more effective use of available resources.  It will also support the Adult Social Care reshaping agenda and respond to new statutory duties for the Local Authority to provide more focussed support for individuals with disabilities. Formal consultation on the option has been undertaken with individuals, their families / carers, staff and Trade Union representatives and the feedback obtained will help to shape the transition plan should approval be given to proceed with the proposal.


During the discussion that ensued, Members raised the following points in particular and the Lead Member, together with the Head of Adult Social Care, the Service Manager - Disability and the Commissioning and Contracts Manager responded accordingly:


·         The Service Manager – Disability provided further information on the methodology used in conducting the consultation exercise on the proposed options outlined in Phases 1 and 2 of the review.  Information on the number of questionnaires returned was not available at the meeting.


·         The Head of Adult Social Care confirmed that individuals currently attending any of the projects under review as part of their care and support plan, will continue to receive the same level of support whilst alternative opportunities were being considered to meet their assessed needs.


·         A Member sought confirmation that during the consultation process all recipients of the existing service provision had been informed of their entitlement to appoint an advocate to assist them in completing the consultation questionnaire as set out in the Social Services and Well-being (Wales) Act.


·          In response, the Service Manager – Disability commented that there was a duty under the Act to provide an advocacy service if required and two generic advocates had been present at the consultation workshop.  Many of the service users had chosen family members or nominated representatives, including friends or their supported living provider, to attend and represent them at the consultation meetings.  In addition to representing the service users some of these representatives had submitted their own views on the proposed options.


·         A Member requested an update on the review of the Portable Appliance Testing (PAT) business project.


·         The Service Manager – Disability reported that the PAT business presently supported one individual and an alternative commercial provider was available via the Council’s approved procurement scheme.  Changes in legislation have removed the requirement for PAT testing to be undertaken on an annual basis.  The Local Authority Trading Company (LATC) board have determined that it would not be a  ...  view the full minutes text for item 20.